Full Time Estate Manager/Executive Personal Assistant Bay Area

Job Description

Job Description

Seeking a Dynamic Estate Manager (San Francisco Bay Area) A prominent executive is looking for a highly capable and dedicated right-hand operations professional to provide comprehensive support across both personal and professional domains. This full-time role demands a local San Francisco Bay Area resident who is polished, smart, hands-on, and solutions-oriented, with a genuine passion for supportive work.

The ideal candidate thrives in a dynamic environment where no two days are alike, demonstrating exceptional flexibility and adaptability to last-minute adjustments. The ideal candidate is a master problem solver, able to quickly assess situations, identify root causes, and implement effective strategies. This role requires the ability to seamlessly transition between assisting with property management tasks and providing crucial corporate support. Some travel can be expected with plans to acquire new properties in other cities.

Responsibilities:

Property Management (70%)

• Oversee annual maintenance for two local homes.
• Coordinate scheduling for cleaners, gardeners and other vendors.
• Manage multiple vendors: gather insurance information, update contracts, negotiate rates, and oversee services.
• Manage household staffing process (Full Cycle Recruiting)
• Maintain and update estate manuals and maintenance logs.
• Maintain and service automobiles.
• Maintain safety and emergency response plans for properties and the family.
• Drive projects to closure, collaborating with design teams and others.
• Handle ad hoc projects like building a home gym, navigating compliance or other applications, or even coordinating personal events, These projects can vary in frequency and duration.

Corporate Support (20%)

• When necessary, find office space
• Monitor security systems.
• Manage small office upgrades.
• Ensure vendors are paid in a timely manner.
• Handle ad hoc projects as needed.

Personal support (10%)

• Family travel planning and bookings
• Event management for home events
• Other items as needed

You Are:

• Discreet and trustworthy.
• An excellent communicator.
• Possess your own reliable transportation.
• Proactive, thoughtful, and a critical thinker.
• Technically savvy.
• Service-minded.
• Curious, kind, and respectful.
• Organized and dependable.
• Flexible.

Qualifications:

• Minimum of 2 years of experience in maintaining and preserving a home and property.
• Prior experience partnering with a high level executive is essential. If you are versatile and eager to embrace a pivotal supporting role within a fast-paced environment, we encourage you to apply.