Office Assistant

Job Description and Duties

Under the direction and supervision of the Employment Development Administrator (EDA) or Employment Program Manager (EPM) II or III, office assistant will perform a variety of clerical support functions using various electronic and electric office machines, keyboards and video display terminals. Duties include providing switchboard support, locating, processing and filing of correspondence and documents as well as helping with general office related duties such as copying, faxing and special clerical assignments as needed. Demonstrates an awareness of the Department and Branch Vision, Mission, Values, and Goals.

***This is an in office position and is headquartered in San Bernardino County. Travel expenses to and from the assigned headquarters are the responsibility of the employee.***

Positions exist in San Bernardino, CA  ARU 041 

If you have questions about the actual position, please contact the “Hiring Unit Contact” listed below under Contact Information.

You will find additional information about the job in the .

Working Conditions

Visa Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment.

Cubicle/Office.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

It is strongly encouraged to apply through your CalCareer Account at .

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions’ section below and ensure the following:

• Clearly indicate the Job Code #, Position Number and the Classification Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on Page 3 of your State Examination/Employment STD Form 678.
• Clearly indicate the basis of your eligibility (list, transfer, reinstatement, etc.) in the “Explanations” section located on Page 3 of your State Examination/Employment Application STD Form 678.
• Remove and do not submit the “Equal Employment Opportunity” questionnaire (Page 10) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
• Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.
• Typing Certificate of at least 40 WPM

Examination/Assessment

To apply for this position, you must obtain list eligibility by taking and passing the examination. If you already have list eligibility for this classification, you do not need to retake the examination unless your list eligibility has expired.

Click the examination link below for more information and to take the exam:

Office Assistant (Typing) Bulletin

For more information about the State hiring process, click here . To watch tutorials on how to apply for a State job, click here .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Microsoft Application knowledge
• Strong communication skills, both written and oral
• Excellent attendance, punctuality, and dependability
• Ability to pay attention to detail
• Ability to multi-task and prioritize workload with good time management skills
• Ability to work independently and in a team environment
• Passionate about providing exceptional customer service
• Clerical Experience
• Analytical/Research Skills
• Self Management

Benefits

Benefit information can be found on the CalHR website, , and the CalPERS website, .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - A Typing Certificate is required and must be included-40 WPM minimum