Council Coordinator Analyst

Job Description and Duties

Under the direction of the Staff Services Manager I (SSMI), Resource Management Branch, Office of Civil Rights (OCR), the Associate Governmental Program Analyst (AGPA) will independently analyze issues, research logically and creatively, develop a course of action, and make recommendations to meet customer needs while performing a variety of administrative responsibilities and research. The incumbent will collect, analyze, and interpret information from internal and external stakeholders for the Deputy Director of OCR. The incumbent will complete research and data collection for inclusion of reports to various advisory bodies administered by OCR, including but not limited to the Caltrans Statewide Small Business Council, the DBE Participation Committee, and DBE Governance Council. The incumbent must be proficient in writing and analyses of written and oral communications.

PARF# 88-6-019 / JC-499786 Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

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Working Conditions

Position located at 1500 5th Street, Sacramento, CA, Sacramento County

Multiple positions may be filled from this recruitment.

This is a Limited Term position which may be extended to 24 months or become permanent.

The incumbent can choose to be Remote- or Office-Centered as defined by Department policy. If office-centered, the incumbent will work in a climate-controlled office under artificial lighting. Workload demands for project deliver, whether office- or remote centered, may dictate the need for flexibility when performing assigned duties. Due to periodic problems with heating and air conditioning, the building temperature may fluctuate. If remote-centered, the incumbent will follow Department and OCR guidelines regarding work environment and equipment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee’s designated Headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

• Statement of qualifications (SOQ) required.

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below.

The Statement of Qualifications (SOQ) is required and must be submitted along with your state application. The SOQ is a discussion of how your education and experience qualifies you for the position.

The SOQ serves a documentation of each candidate’s ability to present information clearly and concisely in writing. You must include specific examples. The SOQ must not exceed one page in length (500 words), 12-point font, single spaced with 1-inch margins. Resumes, letters, and other materials will not be considered as your response to the SOQ.

• Describe your experience independently coordinating complex meetings or advisory bodies. In your response, include your role in gathering and analyzing information, preparing meeting materials, documenting action items, and ensuring completion of follow-up tasks.

• Provide an example of a time you independently identified a problem, analyzed possible solutions, and recommended or implemented a course of action. What was the result?

• Describe a situation where you were responsible for managing multiple assignments with tight deadlines. How did you prioritize tasks, maintain accuracy, and ensure commitments were met?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent should: have knowledge of departmental, administrative, and contracting processes; have the ability to work effectively with various levels of management and staff; communicate effectively orally and in writing; establish and maintain friendly and cooperative relations with a diverse community of internal and external stakeholders. The incumbent should have the ability to work under pressure, independently, and effectively. The incumbent should be able to efficiently coordinate multiple assignments with multiple deadlines. The incumbent should have the ability to operate a computer, conduct online research, be able to work extensively in such programs as Word, Excel, and PowerPoint, and compose survey instruments using programs such as Survey Monkey.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.