Accounts Payable Specialist

The Role

We are seeking a detail-oriented Accounts Payable Specialist to manage the company’s payable and receivable process. Our AP Specialist will play a crucial role in the financial operations of our company, ensuring all invoices, payments, expense reports, and vendor communications are handled accurately and efficiently. This role requires strong organization skills and the ability to collaborate with vendors, internal teams, and management.

The Work

Credit Card/Expense Policy

• Ensure expenses are coded correctly, memos are completed, receipts are requested, attached, and synced to our ERP
• Monitor and enforce adherence to accounting policies, procedures, and regulatory requirements for Bill.com, Ramp, and Sage
• Ensure proper chargebacks occur and management of aging is done monthly

Invoice Processing

• Manage AP inbox, work with vendor management on vendor onboarding, communicate with vendors on where to send invoices, ensure all invoices are being forwarded into Ramp on a timely basis
• Full understanding of chart of accounts and how to accurately code invoices and record them in the correct accounting period
• Loan level understanding and how to apply appraisal invoices and various other expense/liabilities to loan level.
• Month-End outbound reach to departments for invoices and manage monthly AP accruals for unpaid invoices.

Payment Management

• Monitor vendor accounts to ensure timely payment to avoid late fees or disruption to operations.
• Schedule payments to payment terms and company guidelines for rent and consulting invoices.

Reconciliation and Reporting

• Perform aging reports
• Collaborate with vendors and internal departments to resolve invoice or payment issues and managing liabilities related to AP.
• 1099 processing and year-end reporting.

Your Skills and Experience

• 3+ years of Accounts Payable Experience.
• Strong knowledge of GAAP and general ledger accounting principles.
• Strong problem-solving skills with the ability to develop alternative approaches to problems.
• Advanced skills in Microsoft Excel, Word, and Outlook.
• Excellent time management skills including multi-tasking and prioritization of responsibilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal and communication skills.
• Detail-oriented with a high degree of accuracy.
• High ethical standards and professionalism, as the role involves handling significant financial transactions and sensitive information.
• Skilled in collaborating across a start-up environment with the ability and desire to work in a fast-paced, deadline-oriented environment.

The Pay

Pay range is $34.00-$40.00 per hour + overtime, with a discretionary bonus of 15% per year

The Work Environment

• This role works on-site from Ascent's Encino office, Monday - Thursday (Fridays are work-from-home).
• Full-time, 40 hours per week; must be available for occasional overtime.
• Some nights and weekends required.

Ascent’s Benefits

We offer a comprehensive benefits package designed to support your health, well-being, and work-life balance. Our benefits include five health plans, four dental plans, health savings and flexible spending accounts, vision coverage, and other optional benefits to choose from.

Ascent’s Pledge

We pledge to be fair and considerate in hiring and promoting individuals, ensuring everyone can contribute their fullest potential regardless of background, identity, or personal circumstances. By promoting equal opportunity, we not only enhance our workplace but also contribute to a more just and equitable society. At Ascent, we stand united in building a community where everyone is empowered to succeed. Thank you for joining us on our journey towards a more inclusive future.