Senior Admin Coordinator

Job Summary

We are seeking a Senior Admin Coordinator for a Temp-to-Hire opportunity in San Juan Capistrano, CA. This role provides high-level executive and administrative support to organizational leadership within a mission-driven nonprofit environment.

The Senior Admin Coordinator will help create structure, consistency, and follow-through across a fast-moving team involved in publishing, production, curriculum, ministry initiatives, leadership resources, video training, church campaigns, and digital content. This is an excellent opportunity for an organized administrative professional who enjoys supporting leaders, coordinating details, anticipating needs, and helping teams operate more effectively.

This role offers the chance to work in a collaborative, purpose-focused environment with supportive leadership, meaningful work, and the opportunity to contribute to projects that serve a larger mission.

Key Responsibilities

- Provide executive-level administrative support to organizational leadership, including calendar management, meeting coordination, and follow-up.
- Coordinate schedules, vendors, communications, documents, and project details across multiple initiatives.
- Help organize and track moving pieces related to publishing, production, curriculum, ministry, and digital content projects.
- Prepare, manage, and maintain documents, reports, meeting materials, and administrative records.
- Communicate professionally with internal teams, external partners, vendors, and ministry stakeholders.
- Anticipate needs, identify priorities, and help improve administrative processes for greater efficiency and consistency.

Compensation and Benefits

- Pay range: $28.00 to $31.00 per hour.
- Employment type: Temp-to-Hire.
- Location: San Juan Capistrano, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide high-level executive and administrative support to leadership.
- Coordinate calendars, meetings, communications, vendors, and follow-through.
- Support administrative organization across publishing, curriculum, production, ministry, and digital content initiatives.
- Maintain documents, project details, and communication flow across multiple priorities.

- 3 to 5 years of administrative, executive support, office coordination, or related experience.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and follow-through.
- Professional written and verbal communication skills.
- Ability to anticipate needs, take initiative, and work proactively with minimal supervision.
- Comfortable supporting leaders in a fast-paced, mission-driven environment.
- Strong document management, scheduling, coordination, and administrative problem-solving skills.

Preferred Qualifications

- Experience supporting senior leaders, executives, or leadership teams.
- Experience in a nonprofit, ministry, publishing, curriculum, media, or content-driven environment.
- Familiarity with coordinating projects involving books, devotionals, church campaigns, video training, leadership resources, or digital content.
- Strong comfort working with vendors, cross-functional teams, and external partners.