Office Manager for Architecture Firm in Chinatown

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Omgivning is an Architecture and Interior Design firm. We are placemakers and creative problem-solvers. Our designers breathe new life into urban spaces through richly programmed environments that inspire warmth and vitality. This warmth and vitality extends to our culture.

Söm co-space is a co-working company and an extension of Omgivning. Omgivning staff (about 20) share the söm space with the söm co-working members (about 20).

We are looking for an Office Manager who will aid us in running a smooth, organized firm and co-working space.

An Office Manager at Omgivning will be a problem solver who remains cool under pressure and can shift gears at a moment's notice quickly. This position would be working under the Operations Manager, Marketing Manager , Accountant, and Executive Directors.

You must be:

• Organized. You have superior organizational skills for many small tasks, and can retool processes to make them more efficient, both in time and costs.
• A utility player. You're willing to resolve any issues that arise early, late, and often.
• People person, ready to assist and help others
• Able to take direction
• Passionate about growing with a company long-term.

Office Manager requirements and duties:

• 3+ years of office experience
• Literate in Google Suites: Gmail, Google Drive, Docs, Calendar, and Sheets
• Must have a current grasp on technology
• Excellent written/verbal communication skills in emails and telephone
• Ability to think and act independently within a fast-paced environment
• Perform varied office tasks such as data entry, filing, tidying, organizing, watering plants, make coffee for clients, etc.
• Managing physical office systems (alarms, locks, utilities) and being the point of contact for building-related matters (plumbers, electricians, janitorial)
• Create a warm, welcoming, and inviting atmosphere by greeting guests, assisting co-working members and Omgivning staff.
• Managing and organizing material sample library
• Managing and Onboarding new members in coworking space

Assisting Staff Directors and Principal

• scheduling and minor admin tasks

Managing Director

• Update spreadsheets, input data, maintain logs
• Updating mentoring schedule

Accountant

• Expense reports and entry
• Recording payments and billing

Let us know if you have any graphic or social media skills.

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• No Phone Calls.
• You will be considered before others if you include a relevant cover letter as to why we should consider you, and take the assessment test that follows this application .
• Your resume will not be considered if you do not take the assessment test

BENEFITS:

• Hourly
• Health Insurance provided after 90-day employment for full-time, over 30 hours a week. PPO and HMO options available. Dental and Vision also available.
• Somewhat flexible schedule

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• Free Street parking available.
• Metro accessible.
• No Phone Calls.

Legal US Residents only. No Sponsor Visas will be given.

• You will be considered before others if you include a relevant cover letter as to why we should consider you, and take the assessment test that follows this application .
• Your resume will not be considered if you do not take the assessment test

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 30 - 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• office: 3 years (Required)
• administrative: 2 years (Required)

Work Location: In person