Office Services Supervisor I (Typing)

Job Description and Duties

Under the general supervision of the Data Services Group Manager, a Supervisor I, the incumbent directly supervises five Office Assistants (General), and one Assistant Clerk responsible for receiving, sorting, copying, filing, purging, filling requests for and maintaining traffic collision files in support of the Statewide Integrated Traffic Records System (SWITRS). The incumbent is also responsible for ensuring distribution of monthly, quarterly, and annual reports to headquarters staff and to over 1,200 allied agencies and stakeholders. This position interacts extensively with departmental staff, California Department of Transportation, and the Department of Motor Vehicles.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

The SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. The SOQ must be addressed and numbered in the same order as the questions listed below. Must be typed, no more than two pages in length, and 12-point Arial font.

1. Describe how your background, experience, education and/or training makes you the best candidate for this position.
2. Describe your ability and experience in multi-tasking with competing deadlines.
3. Describe your experience working in a team environment and the importance of effective team communication.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to follow written and verbal instructions. Excellent interpersonal skills, ability to work well with others. Exceptional time management skills, organizational skills with attention to detail.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-522870) and/or position number 388-042-1148-002 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.