Payroll Manager POST NUMBER: 464755

Vaco Los Angeles is representing a client in search of an experienced Payroll Manager to oversee and manage end-to-end payroll operations for their U.S. workforce. This role ensures accurate, timely, and compliant payroll processing while serving as the subject matter expert for ADP Workforce Now . The ideal candidate is detail-oriented, highly organized, and well-versed in California and multi-state payroll regulations.

Key Responsibilities

• Manage and process bi-weekly/semi-monthly payroll for all employees using ADP Workforce Now

• Ensure compliance with federal, state, and local payroll laws, with a strong focus on California labor and wage regulations

• Review and reconcile payroll reports, including wages, deductions, taxes, and benefits

• Oversee payroll tax filings, W-2s, and year-end reporting; coordinate with ADP and external auditors as needed

• Manage payroll-related audits and respond to government inquiries

• Partner with HR, Finance, and Benefits teams to ensure accurate employee data and deductions

• Maintain payroll policies, procedures, and internal controls

• Handle garnishments, bonuses, commissions, PTO accruals, and retroactive pay adjustments

• Train and support payroll staff or cross-functional partners on payroll processes and ADP functionality

• Identify opportunities for process improvement, automation, and system enhancements

Required Qualifications

• 5 years of payroll experience , with at least 2 years in a managerial or lead role

• Hands-on experience with ADP Workforce Now (required)

• Strong knowledge of California payroll laws , including overtime, meal/rest premiums, and final pay requirements

• Experience with multi-state payroll processing

• Proficiency in payroll tax compliance and reporting

• Strong Excel skills and experience working with HRIS and accounting systems

• Excellent attention to detail, organizational skills, and ability to meet strict deadlines

Preferred Qualifications

• CPP (Certified Payroll Professional) designation

• Experience supporting companies with 800 employees

• Background in high-growth or complex payroll environments

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.