Executive Assistant to the COO
- Monitor, review, and file and create ideal system for emails across multiple inboxes, prioritizing messages and alerting the COO of any required actions promptly
- Proactively manage the COO’s calendar, including scheduling meetings, resolving conflicts, supporting technology needs, and preparing materials for each appointment
- Prepare meeting agendas, take and distribute clear notes, track action items, and ensure timely follow-up and filing
- Coordinate travel arrangements; provide local airport drop-off and pick-up as needed; prepare and submit expense reports; and assist with the preparation of documents and presentations.
- Provide executive-level administrative support to the COO, including managing and organizing physical and digital filing systems, handling incoming mail by scanning, distributing to relevant internal stakeholders or vendors, and maintaining organized records.
- Assist with accounts payable processes by organizing invoices, preparing checks for signature, and performing other clerical duties as needed to support smooth office operations.
- Serve as a professional and approachable liaison between the COO and internal/external stakeholders across Slack, email, and phone, helping prioritize requests and managing the COO’s time effectively
- Support special projects, research tasks, and internal coordination as needed
- Order groceries, plan meals, and coordinate ongoing personal or household appointments
- Collect mail, scan and file documents, facilitate returns, and support ad hoc administrative tasks specific to the COO, including coordination of documents, deliveries, and other office-related responsibilities as needed.
- Sell items on online platforms (e.g., Facebook Marketplace) as needed
- Plan, coordinate, and prepare professional and personal events, including ordering and picking up meals, setting up for on-site meetings or gatherings, and assisting with event facilitation. Collaborate with other staff as needed for larger events.
- Support tasks related to additional office spaces or other locations
- Assist with occasional meal preparation or other household/office-related tasks as requested
- 9 Company Observed Holiday (Unpaid)
- 5 Days (40 Hours) of Paid Sick Leave Annually
Recommended Jobs
Procurement / Purchasing Specialist
Job Post Procurement / Purchasing Specialist Apply » Company: Jodi Fleming Design Duration: Full-time Date Posted: 01/23/26 Category: Interior Design Location: Newport Beach Sala…
Director of Restaurants
JOB SUMMARY Manages all restaurant operations and staff on a daily basis. Areas of responsibility include Restaurants/Bars and Room Service. As a department head, directs and works with the food a…
Scientist 2
job summary: ~ We are seeking a talented scientist with a strong foundation in biochemical, biophysical, and analytical sciences to join Company's growing Method Development and Transfer team…
Experienced Veterinary Receptionist
: Looking for More Than a Job? Join Our Team Today! Community Veterinary Hospital is a 6 doctor, AAHA accredited companion animal hospital. For over 60 years, we have served our clients, companio…
Consultant, Business Planning
: Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the hu…
Class A Driver / Laborer
Leo Tidwell Excavating Corporation has been a utilities contractor for the past 46+ years. This includes substructure: (Plowing, trenching, excavating, directional boring, rodding, pulling, paving, c…
Business Architecture - Tech Infrastructure Manager
Job Description and Duties An executive search firm will be assisting in the recruitment process for this position. Your application package will be forwarded to their team for consideration. A…
Inside Sales Representative
Location: Aliso Viejo, California – fully on-site position Eitan Medical is a fast-growing global medical device company focused on developing and manufacturing innovative drug delivery and infusio…
Project Manager - Industrial Automation
Project Manager – Industrial Electrical & Automation All Systems Electrical (ASE) Full-Time | On-Site | Travel as Needed Company Overview All Systems Electrical (ASE) is a leader in the tu…