Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

The Administrative Assistant, Mountain Operations is a full-time, year-round role that provides high-level administrative, purchasing, and coordination support primarily for the Senior Director of Mountain Operations and the broader Mountain Operations leadership team. This position thrives in a fast-paced environment and is responsible for managing details with accuracy and follow-through, maintaining confidentiality, and proactively anticipating needs to improve leadership efficiency and the employee experience.

Job Specifications:

• Starting Wage: $21.47/hr - $26.29/hr
• Employment Type: Year Round
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No

Job Responsibilities:

• Provide day-to-day administrative support primarily for the Senior Director of Mountain Operations; manage priorities, deadlines, and confidential information with professionalism and discretion
• Own the Senior Director’s calendar: schedule meetings, build agendas, coordinate logistics, and capture/distribute notes and follow-ups as needed
• Coordinate travel and itineraries as needed; prepare materials and ensure readiness for leadership meetings, presentations, and operational briefings
• Support purchasing and expense processes for the Senior Director’s organization, including quotes, vendor communication, order placement, receipt tracking, and invoice follow-up (e.g., Coupa, OnBase, P-Card/T&E, Concur)
• Maintain tracking tools for operational expenditures (OPEX) and provide administrative support for budget reporting and reconciliations as requested
• Provide timekeeping and Time & Labor support for Mountain Operations leadership (e.g., daily edits, PTO/sick/holiday entries as requested, interdepartmental labor allocations, and reminders for approvals)
• Assist with hiring and onboarding coordination for the department, including requisitions, interview scheduling, candidate communication, and maintaining accurate hire details (e.g., Paradox/SuccessFactors as applicable)
• Maintain departmental trackers and documentation (contracts, permits, licenses, agreements, fees, and key annual deadlines); support internal and external reporting as assigned
• Draft and distribute communications on behalf of the Senior Director and/or leadership team (updates, reminders, and key timelines); maintain distribution lists and contact directories
• Create, organize, and maintain shared resources (SharePoint/Teams folders, Smartsheets, SOPs, phone lists, radio handles) to support consistent operations
• Serve as a liaison across departments to support smooth communication and deliverables; escalate issues as appropriate
• Support employee experience and recognition efforts (communications, events, celebrations) and assist with peak-period resort operations as needed
• Serve as a primary point of contact for the Senior Director’s office; triage requests, route information appropriately, and ensure timely follow-through. Other duties as assigned.

Job Requirements:

• High school diploma or equivalent required
• 2+ years of administrative support experience, including supporting senior leadership (operations, HR support, or purchasing support preferred)
• Strong computer skills, including Microsoft Office (Outlook, Excel, Word) and Microsoft Teams/SharePoint
• Experience with administrative systems such as Concur, Coupa, and/or OnBase (or ability to learn quickly)
• Comfort supporting timekeeping/Time & Labor processes; high attention to detail and data accuracy
• Excellent written and verbal communication skills; strong customer service mindset
• Demonstrated ability to manage multiple priorities in a fast-paced environment with shifting deadlines
• Professionalism, reliability, and ability to maintain strict confidentiality
• Resort experience and/or Mountain Operations familiarity preferred

The expected pay range is $21.47/hr - $26.29/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 514069
Reference Date: 03/25/2026
Job Code Function: Administrative