Executive Assistant
- Orchestrate Complex Calendaring: Manage intricate, high-volume calendars for the executive team, proactively resolving conflicts and anticipating shifts in priority
- Workflow Optimization: Monitor office deadlines and manage internal workflows to ensure leadership stays ahead of critical milestones
- Global Logistics: Coordinate comprehensive domestic and international travel itineraries, including visa requirements and ground logistics, expense reports etc
- Event & Hospitality Oversight: Lead the planning and execution of meetings, team-building events, and high-level hospitality, including catering and venue logistics
- Internal Diplomacy: Act as a primary point of contact between the executives and internal departments, facilitating smooth communication and timely follow-ups
- Professional Representation: Greet visitors and represent the executive suite with a high degree of professionalism, ensuring a world-class experience for partners and guests
- Confidentiality & Discretion: Serve as a trusted gatekeeper for sensitive organizational information, handling all matters with the utmost integrity and judgment
- Expense & Budget Support: Execute monthly expense reporting, accounting tasks, creating and managing POs and billing/invoicing processes with precision
- Independent Project Management: Act as a standalone project manager for various administrative initiatives, seeing them through from conception to completion
- Reporting & Documentation: Prepare high-quality reports, presentations, and briefing materials for executive review
- Executive Presence: A polished, professional demeanor capable of representing the organization to global stakeholders
- Adaptive Problem Solving: The ability to use sound judgment and remain composed in a fast-paced environment characterized by shifting priorities and frequent interruptions
- High Emotional Intelligence: Strong networking and negotiation skills with the ability to "read the room" and provide support exactly where it is needed most
- Growth Mindset: A "roll-up-your-sleeves" attitude with a hunger to learn the business deeply and grow within the organization
- Extreme Detail-Orientation: A meticulous approach to work where no detail is too small to be overlooked
- Experience: 8+ years of experience supporting C-Suite or high-level executives, preferably within a high-growth technology environment
- Technical Proficiency: Fully proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Systems Knowledge: Previous experience with NetSuite and Navan is highly preferred
- Education: Bachelor’s degree preferred, or equivalent high-level administrative experience
- Startup DNA: Experience in a startup or rapid-scale environment is a significant plus; you should be comfortable with ambiguity and "building the plane while flying it."
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