Jr. Project Manager at Farrell Flynne (remote)

Why Work for Us?

At , we’ve dedicated ourselves to one mission — to elevate every space through exceptional FF&E and OS&E procurement. Recognized as a top firm for four consecutive years , we’ve built our reputation by delivering white-glove, design-forward solutions that balance aesthetics, budget, and timeline without compromise.

Our team is rooted in commercial real estate development, construction management, and interior design — giving us an owner-operator perspective . We think like developers, move like contractors, and execute like seasoned procurement specialists. We operate as a small, lean team that works together hand-in-hand. As a member of our team, you will have the opportunity to see every aspect of a project and learn the ins and outs of not only FF+E, but multiple different asset classes from some of the most high end residences and hotels to the largest buildings in the state.

If you’re passionate about design, organization, and seeing projects come to life from concept to installation, we’d love to meet you.

Who We Are and What We Are Looking For…

We are looking for a Junior Project Manager (JPM) who will play a vital supporting role in the successful execution of our hospitality, multifamily, luxury condo, and mixed-use projects. This role is ideal for someone eager to grow within the FF&E industry — a detail-oriented professional with strong communication skills who thrives in a dynamic, collaborative environment.

The Junior Project Manager will work closely with Project Managers and Project Directors to ensure every project is delivered on time, on budget, and to the exceptional standard Farrell Flynne is known for.

Key Responsibilities/Objectives:

1. Project Coordination & Documentation:

Support the Project Manager and Project Director in creating and maintaining furniture schedules , vendor communication logs , and project documentation to ensure accuracy and clarity at every project phase.

1. Vendor & Logistics Support:

Coordinate with vendors, warehouse teams, and kitting facilities to track shipments, materials, and receivals; ensure updates are reflected in Monday.com and communicated to internal teams.

1. Budget & Procurement Assistance:

Assist in developing and maintaining budgets, sourcing VE (Value Engineering) options, and preparing vendor quotes for review by the PM/PD.

1. Client Support & Communication:

Participate in project calls, provide follow-up updates to clients, and communicate clearly with vendors and installers under the direction of the Project Manager.

Who You Are:

• Detail-oriented and passionate about design.

• A team player who thrives in a fast-paced, small team environment .

• Excited to grow into a full Project Manager role.

• A strong communicator — clear, proactive, and professional.

• Flexible, optimistic, and capable of managing multiple moving parts.

• Self-sufficient and motivated, but collaborative in approach.

• Fluent in English and confident with client communication.

Who You Are Not:

• Someone who needs constant oversight or micromanagement.

• Resistant to hands-on learning or constructive feedback.

• Pessimistic or uncomfortable in a dynamic, collaborative setting.

• Someone who skips steps to finish faster rather than accurately.

• Rigid about 9–5 hours and unwilling to adapt to project demands.

• Hesitant to speak directly with clients or vendors.

Must-Have Qualifications:

• Background in project management, design, or procurement .

• Experience or degree in construction management, interior design, or a related field .

• Strong skills in Excel , Monday.com , and automations/workflow tools .

• Excellent written and verbal communication skills.

Nice-to-Have Qualifications:

• Experience in FF&E , OS&E , or architecture .

• Familiarity with real estate development , hospitality , or luxury residential projects.

• Exposure to procurement systems or vendor management platforms.

Success Metrics:

Within 30 Days:

• Understands how to read and update the furniture schedule .

• Begins sourcing pricing and vendor information.

Within 60 Days:

• Can create project budgets from scratch.

• Maintains client folders in OneDrive and communicates clearly with vendors and warehouse teams.

• Confidently participates in client calls with PM support.

Within 90 Days:

• Independently creates and maintains furniture schedules .

• Begins learning about PO creation and project financials.

• Actively sources VE (Value Engineering) options and alternates.

• Manages shipping communications and provides client status updates.

Clarity of Role:

The Junior Project Manager supports the Project Manager and Project Director in the execution of all FF&E and OS&E procurement activities.

Owns:

• Vendor coordination and communication

• Schedule and documentation accuracy

• Project tracking in Monday.com

• Vendor and warehouse follow-ups

Does Not Own:

• Client presentations

• Budget approvals or contract negotiations

• Final PO issuance or high-level financial reporting
  

What we offer:

• Full-time job (8 working hours per day, Monday-Friday). Please note that we will not consider candidates planning to combine several jobs.

• Remote work – you may be located in almost any country or city, just need a good Internet connection, a computer to work from, and the opportunity to adjust your working schedule for the team (9-5 NY time).

• Growth opportunity – we are only looking for candidates interested in long-term opportunity to learn and grow with the team, minimum 1.5+ year commitment expected.

• Salary will be discussed at the interview. Paid in USD.

Application deadline: December 15.

P lease note that the later you apply - the more intensive your selection process will be, for example, you will have less slots available for interview, etc.

1. Application form - attach your CV;

2. Complete a test assignment;

3. Zoom interview with Hire5 Recruiter;

4. Zoom interview with with the Farrell team;

5. Get hired!

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