Payroll Coordinator for a large growing professional service form

Payroll Coordinator

Position Summary:

Responsible for processing bi-weekly payroll, and performing complex and specialized accounting support. Ensures client relations and satisfaction are attained in all areas of position.

Duties and Responsibilities:

Payroll duties:

• Process bi-weekly payroll using UKG;
• Respond and resolve external/internal inquiries regarding payroll matters;
• Maintain detailed records of time and attendance using UKG;
• Reconcile and maintain payroll accordingly;
• Post and process benefits deductions as needed, 401(k) contributions and reporting;
• Process and maintain accurate records of benefits accruals such as vacation/sick time;
• Provide frequent reports to management;
• General ledger recording of payroll.
• Assist with payroll/Benefits audits;
• Other duties as assigned

Accounts Payable duties:

• Ensure timely review and process of invoices and check requests;
• Maintain an accurate and organized filing system in compliance with company policies and guidelines;
• Process Voucher invoices;
• Calculate and process monthly originating bonuses;
• Process expense reports through UKG;
• Process weekly check runs;
• Issue W-9s to vendors;
• Prepare and issue checks;
• Work on special projects and assist the Director of Accounting and Finance as well as the CFO.

Client Relations :

• Consistently promote and model courteous service promptly and efficiently, maintaining positive relationships with internal and external clients through professional and honest interaction.
• Respond to information requests quickly and professionally with recognition that the request serves a client or Firm need.
• Safeguard and keep information, observations, or viewpoints regarding Firm and client business matters confidential.

Skills and Abilities:

• Ability to proactively identify payroll issues and suggest solutions
• Knowledge of how to manually calculate a payroll check
• Intermediate knowledge of Federal, State, and Local tax requirements
• Intermediate to Expert Excel skills in setting up complex formulas for analysis and reporting as well as experience with Paycom.
• Excellent math and bookkeeping skills.
• Exceptional communication and interpersonal skills
• Must be capable of operating in a fast-paced environment and performing efficiently under multiple deadlines, requiring an ability to prioritize, a commitment to proactive communication, and exceptional follow-through skills.

Education and Work Experience:

• A bachelor’s degree in accounting or business, preferred.
• Four (4) years of experience working with multi-state payroll in a middle market environment
• Minimum (2) years of experience with UKG payroll