Employment Manager

Job Description and Duties

Patton State Hospital Human Resources Department is accepting applications for one permanent full-time appointment to Staff Services Manager I (Supervisor) as the Employment Manager. The successful candidate will report to the Human Resources Onboarding Manager (Staff Services Manager II).

The Employment Manager has management responsibility for the Employment Unit. This unit consists of professional, technical, and clerical staff, in carrying out the full range of human resources functions of the unit, such as hiring, state civil service examinations, recruitment, classification and compensation, I-9 and E-Verify programs, DOJ and FBI background clearances via Live Scan, Student/Intern/Volunteer backgrounds, Commercial Driver’s License programs including state required drug and alcohol testing program, and the Physical Agilities Testing Program. This unit also serves as the primary contact for a variety of HR functions and serves all current employees, supervisors, outside agencies, and job seekers.

The Employment Unit is very fast paced with numerous, time sensitive demands upon the staff of this unit. There is significant emphasis on this unit to produce statistical reports for management, DSH-Sacramento HR unit, and numerous outside agencies within very short time frames. The manager must have experience performing statistical reports with an emphasis for attention to detail through the completion of these reports as required.

The successful candidate will be required to maintain a professional appearance even while under intense pressure and multiple deadlines, possess leadership and supervision abilities, excellent interpersonal and oral and written communication skills, strong problem solving, organizational and analytical abilities. The incumbent must be dependable, able to multi-task, and manage a dedicated team of professional and technical staff. The successful candidate will be required to demonstrate their ability or experience and knowledge of at least the following:

• Advanced knowledge and experience working with state human resources programs and databases, including but not limited to employment, hiring policies and practices, examinations, recruitment, classification and compensation.
• Statistical reports, policy development and application
• Knowledge of the state supervision guidelines and leadership ability.

***Click on the link to complete the Department of State Hospitals Recruitment Survey:

You will find additional information about the job in the .

Working Conditions

• Regular and consistent attendance is critical to the successful performance of this position due to the heavy workload and time-sensitive nature of the work. The incumbent routinely works with and is exposed to sensitive and confidential issues and/or materials and is expected to maintain confidentiality at all times
  

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from [email protected] . It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # 487597 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers account at . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

*** Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

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Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of California Department of Human Resources, State
• Personnel Board, and State Controller’s Office laws and rules
• Ability to handle sensitive/confidential material and information that may, at times, be disconcerting
• Comfortable working with all levels of supervisors and management
• Ability to organize and establish workload priorities and work well under pressure
• Ability to exercise initiative and flexibility
• Ability to work effectively both independently and cooperatively with others
• Ability to effectively communicate, both orally and in writing
• Ability to reason well and use good judgement
• Dependable and punctual
• Experience with essential business software including but not limited to; Adobe Acrobat Pro, Microsoft Outlook, Word, Excel, PowerPoint, Visio, etc.

Benefits

Benefit information can be found on the website and the website.

Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system.

Statement of Qualifications

A Statement of Qualifications (SOQ) is required and must be submitted along with your State application. The SOQ should include your name with “Statement of Qualifications” appearing below it in the page header, and the header contents should be centered. Each question(s) must be numbered and addressed in the same order as listed below. Resumes and/or Cover Letters cannot replace the SOQ. Applicants that do not submit the required SOQ may be disqualified.

Requirements for Statement of Qualifications:

• Paper Size to be 8 ½” x 11”
• Left, Right, Top, and Bottom Margins to be 1”
• Font type to be Arial, Font size to be 12
• Do not exceed three pages in length

Please respond to the following SOQ question:

1. Please summarize your education, relevant training, leadership, supervisory and management experience as it relates to the position?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see the Statement of Qualifications section at the bottom of this job advertisement for more details.

  Applicants must submit the required documents in order to be considered for this position. Applicants who fail to submit the SOQ, as requested (i.e. respond to questions asked), may be disqualified.

• Other -

  Candidates that believe they meet the Minimum Qualifications based on a pattern of education from classification description (specifications) must provide a copy of your TRANSCRIPTS along with your application (STD. 678) to be considered for this position.

  Candidates that believe they meet the Minimum Qualifications based on experience, must state that in the bypass notes for this requirement.