Accounts Receivable Clerk

Bremer Whyte Brown & O'Meara, LLP is seeking an Accounts Receivable Clerk to join our award-winning team in our Newport Beach office. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®. As an Accounts Receivable Clerk, you will have an essential role in supporting our financial operations and contributing to our continued success.

Responsibilities

• Generate client invoices and assist with collections
• Submit statements, run reports, create file profiles, and enter initial budgets and budget updates in various platforms
• Review all invoices for appropriate documentation and approval prior to payment
• Respond to vendor inquiries and reconcile vendor accounts against statements and payment transactions
• Submit new billings and email appeals to the appropriate attorney for review
• Assist with month-end closing processes and procedures
• Ensure compliance with federal and state regulations as well as Firm policies and procedures
• Code documents according to Firm procedures
• Identify and report discrepancies
• Perform routine account reconciliation, data entry, and maintain spreadsheets
• Cross-train in other areas of Accounting and Finance as directed
• Assist with miscellaneous administrative duties as assigned

Requirements

• Associate degree in Finance, Accounting, or Business Administration required (or Bachelor's degree in progress)

• Minimum of 1 year of experience in data entry or an office environment, preferably in a law firm or legal setting
• Proficiency with technology and ability to quickly learn new systems and applications
• Basic knowledge of accounting principles and financial reporting
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Good communication and organizational skills with strong attention to detail
• Ability to interact with others in a professional, tactful, and sensitive manner
• Ability to thrive in a fast-paced work environment and work independently as well as part of a team
• Experience with legal billing and document management software (TABS, NetDocuments, Legal Exchange, etc.) is a plus

Benefits

Our firm offers a comprehensive benefits package including:

• Competitive compensation
• Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
• Dental insurance – employer-paid premium up to 100%
• Vision coverage
• Wellness incentives, including rewards program
• Life insurance
• Pet insurance
• Paid time off and holidays
• 401(k)

We are committed to fostering an inclusive and diverse workplace environment that promotes career development and a healthy work-life balance.

About Us: At Bremer Whyte Brown & O'Meara (BWB&O), we pride ourselves on our commitment to excellence, innovation, and unwavering dedication to our clients. With 200 attorneys across nine offices in four states, and a strong foothold in the legal community, we have built a solid reputation for delivering exceptional legal services across various practice areas. Learn more at

Equal Opportunity Statement: BWB&O is an equal opportunity employer and welcomes applicants from all backgrounds. All applications will be treated with the utmost confidentiality.

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The expected base salary range is $21 - $24/hr, depending upon experience.