Personnel Specialist

Job Description and Duties

This position is limited term for up to 12 months. It may be extended up to an additional 12 months or become permanent.

Under the general direction of the Supervisor I (Human Resources Director), the Personnel Specialist is responsible for the work associated with personnel record keeping, certification, payroll, personnel documents processing and related personnel transactions functions.

In addition to technical personnel and payroll transactions, the incumbent is responsible for maintaining employee records, ensuring compliance with state laws, rules, regulations, and collective bargaining agreements, and providing customer service to visitors, employees, supervisors, and control agencies.

You will find additional information about the job in the .

Working Conditions

Special Requirements

****EXAMINATION****

Individuals who do not have lateral transfer eligibility must have taken and passed an examination to obtain list eligibility for the classification in order to apply. List eligibility may be obtained by meeting the minimum qualifications as outlined in the examination bulletin and obtaining a passing score on the Qualifications Assessment Questionnaire.

The examination bulletin may be viewed on the California Department of Human Resources Web page at:

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of Human Resource policies, procedures, laws, rules, regulations, and MOUs

• Personnel Specialist experience (2+ years)

• Experience with personnel transactions, SCO Systems, and benefits administration

• Ability to meet and adhere to multiple due dates

• Ability to remain confidential and professional

• Knowledge of American Sign Language (ASL) or willingness to learn

Benefits

Benefit information can be found on the CalHR website, , and the CalPERS website, .

ADDITIONAL SALARY INFORMATION

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.