Record Administrative Assistant

This is a remote position.

We are seeking a detail-oriented Remote Records Administrative Assistant to manage digital records and support records management processes in a virtual office environment. The ideal candidate will maintain accuracy, confidentiality, and compliance while supporting cross-functional teams.

Records Administrative Assistant is responsible for maintaining, organizing, and safeguarding company records in a secure virtual environment. This role ensures the accuracy, accessibility, and compliance of digital records while supporting administrative operations across departments.

Key Responsibilities

• Maintain and update electronic records and document management systems
  

• Organize, classify, and archive digital files according to company policies
  

• Ensure proper record retention and disposal procedures are followed
  

• Respond to internal and external requests for information or records
  

• Perform accurate data entry and verify record completeness
  

• Prepare reports and summaries related to records management
  

• Assist with audits and compliance documentation
  

• Monitor record access and maintain confidentiality of sensitive information
  

• Coordinate with departments to ensure accurate documentation processes
  

• Provide general administrative support as assigned
  

Requirements

• High school diploma or equivalent (Associate’s degree preferred)
  

• 1–3 years of administrative, clerical, or records management experience
  

• Proficiency in Microsoft Office Suite or Google Workspace
  

• Strong data entry and organizational skills
  

• Excellent attention to detail and accuracy
  

• Knowledge of document retention policies and compliance procedures
  

• Strong written and verbal communication skills
  

• Ability to work independently in a remote environment
  

• Reliable high-speed internet and home office setup
  

Benefits

Competitive salary

Health, dental, and vision insurance

401(k) retirement plan with employer contribution

Paid time off (vacation, sick leave, and holidays)

Flexible scheduling options

Work-from-home equipment or technology stipend

Professional development and training programs

Performance-based bonuses