Administrative Assistant

Job Description and Duties

In accordance with CCR 249.3, this job control may be used to fill subsequent vacancies.

This position is subject to the Department of Conservation’s Conflict of Interest code. Candidates may be precluded from employment with the department if they, or their spouse, hold interests in oil, gas, or geothermal entities.

Please limit your duties performed to one entry on the state application. Using multiple entries to list job duties for the same position may lead to disqualification.

PLEASE NOTE: All relevant work experience, skills sets, and professional qualifications must be listed on the STD. 678. Applications will be screened based on the information provided on the STD. 678 and not on your resume or SOQ. Failure to include required information on the STD. 678 may result in elimination from the recruitment process. APPLICATIONS WITH "SEE RESUME" OR “SEE ATTACHED” WILL NOT BE CONSIDERED.

Under the direction of the District Office Administrator, the incumbent will function as the Administrative Assistant within CalGEM’s Central District Office. The Administrative Assistant will assist the District Deputy by performing a variety of complex administrative assignments. This position requires attention to detail, independent judgment, initiative, analysis, tact and diplomacy, and a thorough knowledge of sensitive administrative practices.

ELIGIBILITY INFORMATION:

If new to California state service, you will need to have taken and passed the examination for this classification in order to be hired for this position. If you are a current state employee, but do not have transfer eligibility or list eligibility, you will need to have taken and passed the examination for this classification in order to be hired for this position. Please go to CalHR’s website to review the exam bulletin:

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board. Current State employees who do not meet the minimum qualifications for this classification may apply for this vacancy as a Training and Development assignment.

EDUCATION INFORMATION: If you are using education to meet the minimum qualifications for this classification, please provide your unofficial transcripts. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide evaluated transcripts. The transcript evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at . Official transcripts and official foreign degree transcripts will be required prior to appointment. If you are not using education to qualify for this classification, you do not need to submit transcripts. To bypass the required document, select Choose/Upload and select Bypass File.

This position is contingent on budget approval.

You will find additional information about the job in the .

Working Conditions

This position is located in Bakersfield and is eligible for a hybrid telework schedule, with employees required to work in-person at 11000 River Run Blvd, Bakersfield, CA 93311 . At least three days of remote work and up to two days of in-office work per week is the available hybrid telework schedule for this position.

Special Requirements

• This position is subject to the Department’s Conflict of Interest Code.
• This position requires a valid Driver’s License.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to communicate effectively (verbally/written)
• Excellent computer skills
• Possess good interpersonal skills
• Ability to work independently, as well as in a team environment
• Ability to organize and prioritize multiple assignments
• Ability to promote a positive working environment and relationship with others

Benefits

DOC employees may be eligible for the following benefits:

• Health, dental, and vision benefits
• Paid sick and vacation
• Ca lifornia State holiday pay
• 401(k) and 457 plans
• Retirement (CalPERS)
• Employee Assistance Program (EAP)
• Public Transit Subsidy

Additional benefit information can be found on the following websites:

California State Civil Service Employee Benefits information may be obtained by going to the California Department of Human Resources website at .

Information regarding benefits provided by membership in the California Public Employees’ Retirement System can be found at .

IMPORTANT INFORMATION

Do not email or fax your application. Emailed and/or faxed applications will not be accepted.

PLEASE NOTE: All relevant work experience, skills sets, and professional qualifications must be listed on the STD. 678. Applications will be screened based on the information provided on the STD. 678. Failure to include required information on the STD. 678 may result in elimination from the recruitment process. APPLICATIONS WITH "SEE RESUME" OR “SEE ATTACHED” WILL NOT BE CONSIDERED.

If you are applying for more than one recruitment, a separate State Application (STD. 678) is required for each recruitment for which you would like to be considered.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.