Development Coordinator

Job description

Job Summary

The Development Coordinator is responsible for working in tandem with the Director of the Development Support Unit in the fulfillment of the vision defined by the strategic plan and service deliverables documents. This includes building the infrastructure of the unit and planning, organizing, implementing, and evaluating the Life Steps Foundation fundraising and marketing process.

Essential Job Deliverables

Donor Cultivation

• Develop and implement resources for donor cultivation to educate and help streamline the processes of soliciting, receiving, recording, acknowledging, recognitions, tracking deadlines, report issuance and record keeping
• Coordinate and promote the implementation of an annual campaign for Affiliates and BUs.
• Work on LSF website and social media content
• Work on newsletter.
• Produce thank you letters
• Handle the cards and year end thank you gifts to Board members
• Maintain and update donors files and mailing lists using approved software.

Grant Projects

• Research grant organizations and support the processes of identifying prospects as needed, tracking, proposal/LOI development, follow up, stewarding, and record keeping
• Work with program site managers applying for grants and contracts to provide the required attachment documents as requested to meet application deadlines
• Work on grant reports

Marketing, PR, Branding and Desktop Publishing

• Coordinate updates and dissemination of standard marketing packages and materials to share LSF Group and Affiliate’s mission and vision to community stakeholders
• Prepare marketing and social media reports and identify individual support prospects using approved software
• Collect and develop resources on Marketing, PR, Branding and Desktop Publishing to educate oneself and partners on the processes of creating, branding and disseminating internal and external messages
• Ensure that all materials and publications abide by the brand standards and policies of LSF Group both internally and externally
• Work with the Development Director to produce community relations materials such as the quarterly newsletter and the annual report
• Represent LSF at community events to grow the organization’s visibility including at volunteers events, Chamber of Commerce meetings, students fairs, etc.
• Constant Contact E-Blast template development and content

Training

• Disseminate training materials/resources to program sites
• Maintain all documents and materials in electronic format in a database that is available to partners
• Provide or coordinate virtual trainings as needed

General Duties

• Ensure electronic copies of the following materials are available for program sites: updated marketing packages, brochures and flyers templates
• Consider Development operations and identify infrastructures upgrades such as new software or services that may be beneficial, and discuss options with the Development Director
• Identify short and long range-issues to address during supervision
• Implement directives of the CEO and board of directors
• Develop an in-depth knowledge of LSF, its affiliates and programs.
• Learn the history, philosophy, programs, services and current activities of LSF to be able to accurately and professionally articulate the organization’s work to donors and members of the public
• Assist with the implementation of agency strategic objectives related to resource and development
• Participate in fund development strategy meetings with Development team and service operations, as needed
• Represent LSF group when requested, at meetings and in the community as needed
• Evaluate Development procedures on feedback from other departments and program locations
• Provide Development reports to Development Director, CEO and Board of Directors when requested
• Understand the annual Development’s budget
• Coordinate and assist with Board of Directors and committee meetings
• Maintain and distribute Board related documents in electronic format

Job Requirements

• Excellent interpersonal skills; Ability to work with a diverse group of people in a multicultural environment.
• Must be completely vaccinated against COVID-19.
• Familiarity with using an iPad and video conferencing software such as Zoom
• Excellent writing composition and correspondence skills
• Ability to work on basic graphic designs
• Highly motivated, with the ability to work independently, demonstrate initiative, and follow through multiple tasks to completion in a collaborative environment where teamwork, collegiality and self-motivation are necessary for success
• Strong familiarity with the mail merge process and mass email distribution
• Excellent critical thinking, organizational, analytical skills and project management.
• Ability to communicate with team leaders and other associates to answer questions and resolve issues
• Good at working with vendors and negotiating optimal service costs
• Strong working knowledge of fundraising software and databases (especially Donor Perfect), and social networking sites such as Facebook.
• Internet competency and knowledge of software publication programs including MS Office, Adobe Acrobat and design software. Ability to upload and manage files using Box Drive
• Bachelor’s degree, preferably related to business, marketing or communications.
• Ability to travel

Physical Requirements

• Prolonged sitting
• Occasional bending
• Minimal stooping
• Occasional standing
• Frequent walking, including occasionally walking upstairs and downstairs
• Ability to lift and carry 20 pounds
• Frequent typing at a computer keyboard

Working Conditions

• Working at a computer 70 to 80 percent of the time
• Use of virtual office environment when necessary
• Potential of some local travel

Equipment/Software Used to Perform Tasks

• Telephone, computer, printer, fax machine
• Software and computer resources: MS Office Suite, Adobe Creative Cloud Suite (including Photoshop, Illustrator, and Design), Adobe Sign and Acrobat Professional, Donor Perfect, Zoom, internet search optimization, grant and donor search engines such as Foundation Center Online
• Photocopy machine

We look forward to meeting you!