Administrative Assistant

About the role

Position : Administrative Assistant

Location : Headquarters, hello82 LA

Department: Operations (Finance, HR & Admin)

Work Hours : Monday to Friday, 9:30AM to 6:30PM

We are looking for a proactive and detail-oriented Administrative Assistant to join our Operations team. This role provides essential support to the Finance, HR & Admin team, ensuring smooth daily operations in a dynamic startup environment. The ideal candidate is highly organized, adaptable, and adept at managing multiple priorities.

Key Responsibilities

Office Management

• Manage office supplies inventory and ordering, ensuring availability and cost efficiency.
• Assist the Office Manager in maintaining a safe, clean, and productive workplace environment.
• Assist the Office Manager in coordinating vendor and facility management, including repairs, services, and general office maintenance.
• Assist other office and operations managers with facility management duties.

Administrative Duties & Initiatives

• Serve as a reliable point of contact for contractors, ensuring effective communication and coordination.
• Support departmental spending, manage accounts payable inquiries, and facilitate approvals with the Finance team.
• Assist record-keeping, document and data organization, and expense tracking.
• Assist with the planning, coordination, and documentation of employee business travel.
• Assist with orientations and work-place training.
• Assist with other general tasks & duties related to the Company's events and goals

Finance

• Collect vendor and contractor invoices
• Facilitate invoice payments with the Finance team, ensuring compliance with internal policies.

Qualifications

• 1–3 years of experience in administrative, office management, or operations support
• High School Diploma, or higher
• Korean and/or Japanese language proficiency (conversational minimum) is preferred, but not mandatory
• First Aid/CPR certification is preferred, but not mandatory
• Must be able to organize documents and information intuitively and comprehensively.
• Must be able prioritize responsibilities efficiently.
• Must be able to work efficiently on a computer, and familiar with other office technologies such as operating or troubleshooting a printer, scanner, and internet
• Proficiency in Microsoft Office/Google Workspace; familiarity with expense/AP systems is an advantage.
• Ability to work both independently and as a collaborative team member
• Excellent written and verbal communication skills
• Exceptional time management skills; must be able to oversee dozens of processes and projects simultaneously and meet tight deadlines, often with quick turnaround.

What We Offer

• Exposure to both Finance and General Affairs functions within a fast-paced startup environment.
• Opportunities for developing cross-functional skills and career growth into broader operations roles.
• A supportive, collaborative team culture that encourages initiative and ownership.

In your cover letter, please share how K-POP has influenced your interests and career journey.