Administrative Assistant / HR Clerk

Grapevine MSP Technology Services is seeking a reliable, professional Administrative Assistant / HR Clerk to join our team immediately. This is a full-time front desk position and a key role within our organization. The ideal candidate is dependable, punctual, friendly, and takes pride in creating a positive first impression for our clients, vendors, and team members.

If you are organized, detail-oriented, and enjoy supporting both administrative and HR functions in a fast-paced environment, we’d love to hear from you.

Grapevine MSP is the Central Valley’s largest managed IT services provider, based in Bakersfield, CA, with a clear mission: help businesses of all sizes thrive through smart, secure, and innovative technology. Founded in 2009 by CEO Joe Gregory during a recession, we’ve grown into a team of 60+ professionals recognized as an industry leader. We go beyond fixing computers by partnering with our clients to deliver proactive IT support, cybersecurity, cloud, and VoIP solutions, strategic consulting, and 24/7 help desk services. As Microsoft Tier 1 Partners and community supporters, we’re known for our “let’s figure it out” culture, commitment to customer success, and passion for solving real-world technology challenges.

Key Responsibilities

• Greet and welcome guests upon arrival in a professional and friendly manner
• Direct visitors to the appropriate staff and offices
• Screen, answer, and forward incoming phone calls
• Maintain a clean, organized, and presentable reception area
• Provide accurate information in person, via phone, and through email
• Maintain office security by following safety procedures, managing visitor logs, and issuing badges
• Order and manage front office supplies and inventory
• Update calendars and schedule meetings
• Arrange travel and accommodations; prepare vouchers as needed
• Maintain accurate records of office expenses and costs
• Perform general clerical duties, including filing, photocopying, faxing, and transcribing
• Post Accounts Payable entries
• Review timecards and assist with payroll processing
• Support HR administrative functions
• Perform additional administrative duties as assigned

• Proven experience as an administrative assistant, receptionist, HR clerk, or similar role
• Proficiency with Microsoft Office Suite
• Proficiency with QuickBooks
• Hands-on experience with standard office equipment (printers, fax machines, etc.)
• Professional appearance and demeanor
• Strong written and verbal communication skills
• Highly organized with excellent time-management and multitasking abilities
• Resourceful, proactive, and detail-oriented
• Customer-service focused with a positive attitude
• High school diploma required; Office Management certification is a plus

• Competitive pay
• 401(k) plan with employer matching
• Access to low-cost, high-quality Health, Dental, and Vision insurance
• Paid vacation time
• Paid sick time
• Work anniversary recognition
• Growth and development pathways
• Social events

Grapevine MSP, LLC is an equal opportunity employer. We value dependability, professionalism, and a positive attitude—and we’re excited to welcome someone who shares those values to our team.