Office Manager

Job Summary

We are seeking an Office Manager for a direct hire opportunity with a long-established, family-owned manufacturing company in San Rafael, CA. This role is ideal for a detail-oriented professional with accounts receivable, office administration, customer service, and bookkeeping support experience.

The Office Manager will join a small, collaborative office team that supports a fast-paced operation serving customers nationwide. This is a stable workplace with a strong reputation for quality products, traditional craftsmanship, and a commitment to excellent customer support. Candidates who enjoy variety, teamwork, accuracy, and direct interaction with customers and internal teams will do well in this position.

Key Responsibilities

- Oversee accounts receivable functions, including customer purchase orders, invoices, payments, and statements.
- Maintain customer order status spreadsheets and ensure accurate, up-to-date information.
- Communicate professionally with customers by phone and email regarding orders, billing, and general inquiries.
- Create weekly deposits for cash and check payments and process credit card payments.
- Support general office operations and assist with administrative tasks as needed.
- Work closely with a small office team to keep daily operations organized, efficient, and customer-focused.

Compensation and Benefits

- Pay Range: $25.00 to $35.00 per hour.
- Job Type: Direct hire.
- Schedule: Monday through Friday, 8:00 AM to 4:30 PM.
- Location: San Rafael, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage accounts receivable activity, including invoicing, payments, statements, and deposits.
- Maintain customer order tracking spreadsheets and support accurate order status communication.
- Provide customer support by phone and email in a professional, timely manner.
- Assist with day-to-day office administration in a small, fast-paced team environment.

- Minimum 2 years of accounts receivable experience.
- Proficiency with Microsoft Word and Microsoft Excel.
- Strong attention to detail and accuracy with financial and customer information.
- Ability to work cordially and effectively with colleagues, customers, and vendors.
- Self-motivated with the ability to work independently and manage competing priorities.
- High level of discretion, initiative, organization, and follow-through.

Preferred Qualifications

- 3 to 5 years of office management, bookkeeping, accounts receivable, or administrative support experience.
- Experience in manufacturing, construction, building products, or a related industrial environment.
- Prior experience processing customer purchase orders, invoices, deposits, and credit card payments.
- Comfort working in a small office team where flexibility and ownership are important.