Chapter Director (Santa Rosa)

Chapter Director – YPO and YPO Gold (Part-Time)

Location: San Francisco Bay Area, CA (Hybrid / Primarily Onsite)

About the Client

YPO is the world’s largest leadership community of chief executives — a non-profit organization with over 36,000 extraordinary global members, across 142 countries, with the mission of coming together to become better leaders and better people. The Bay Area has two YPO chapters: (1) YPO (members under 50 years of age) and (2) YPO Gold (members over 50). These chapters sit within the greater international organization and are comprised of top business executives from the region.

Both chapters offer members unique opportunities to grow both personally and professionally by fostering a local community of change-makers. Members greatly value the opportunities to learn from peers by attending educational and social events, participating in networking groups, and taking advantage of other opportunities offered through the international network.

About the Role

We are seeking a Part-Time Chapter Director who is highly organized and execution-focused. This individual will serve as the operational backbone behind the Bay Area chapters, ensuring a high-quality member experience and smooth day-to-day operations.

This role is primarily executional, with a focus on coordination, communication, and delivery. The ideal candidate is detail-oriented, responsive, and comfortable supporting senior stakeholders while managing multiple moving pieces.

This role will report directly to the elected Chairs of the two YPO chapters while maintaining accountability to each chapter’s Board and supporting ongoing member engagement efforts.

Schedule: Approximately 20 hours per week

What You’ll Do

Chapter Support & Coordination

• Support Chapter Chairs in executing chapter priorities and initiatives.
• Assist in tracking engagement and participation across chapter activities.
• Partner with Membership and Diversity Officers to support onboarding and retention efforts.

Board & Stakeholder Support

• Help coordinate board meetings, including scheduling, agenda preparation, and follow-ups.
• Maintain communication across chapter officers, members, and the broader YPO network.
• Support transitions between incoming and outgoing chapter leadership.

Member Experience & Engagement

• Coordinate the planning and execution of ~25 events annually across both chapters.
• Support a seamless member experience—from onboarding through ongoing engagement.
• Help monitor engagement trends and gather feedback from members.

Chapter Operations

• Manage chapter communications including newsletters, emails, and event updates.
• Maintain chapter systems, records, and documentation.
• Coordinate with regional and global YPO teams to share relevant updates and resources.

Financial Coordination

• Assist with tracking budgets, payments, and dues collection.
• Support preparation of basic financial updates for chapter leadership.
• Help coordinate sponsorships or funding support for events as needed.

What You Bring

Experience & Skills

• 3–5+ years in operations, administrative support, event coordination, or similar roles.
• Experience supporting senior stakeholders or leadership teams.
• Strong organizational, communication, and coordination skills.
• Experience in nonprofit, membership, or association environments preferred.

Mindset & Attributes

• Reliable, detail-oriented, and proactive.
• Strong communicator who can keep multiple stakeholders aligned.
• Comfortable working independently in a part-time capacity.
• Interested in community-building and supporting leadership networks.

Bonus If You Have

• Experience with event coordination or member engagement programs.
• Familiarity with leadership or professional organizations.
• Exposure to communications tools or basic project tracking systems.

Other Requirements

• Availability for some evenings/weekends and occasional regional travel.
• Comfortable working independently with clear expectations and accountability.
• This role requires in-office presence approximately 2–3 days per week (within a part-time schedule).

About the Employer

This role is part-time, and you will be employed by Prime 8 Consulting, a highly respected, woman-owned management consulting firm. We use innovative and outcome-driven approaches to deliver solutions that create lasting results, even after we're gone. The deep expertise of our talented consultants help companies turn ideas into action and implement organizational change.

The Prime 8 family of consultants stands out from the crowd. As a group of high achievers, we hold each other accountable for exceptional work that is built on integrity, honesty, and excellence. We do what we say and finish what we start. Together, we make an impact, have fun and do better for each other and for our customers.

Compensation: The annual salary range for this part-time role is $50,000 to $60,000 , based on experience and location.

Employee Benefits

Prime 8 offers eligible employees a package that may include Medical, Dental, and Vision insurance, Paid Time Off, and additional benefits depending on eligibility and hours worked.

Equal Opportunity Note

Don’t meet every requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. At Prime 8 Consulting, we are dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role, we encourage you to apply.

If you want, I can tighten this further for posting (shorter, more marketable) or tailor it specifically for Bay Area candidate expectations—that market tends to respond better to slightly sharper positioning.