Equipment Administrator

Overview:

Who is OHLA USA ?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

The Equipment Administrator is responsible for managing and maintaining all company equipment records, DMV compliance, and administrative processes related to fleet and field equipment. This role ensures that all equipment is properly documented, compliant, tracked, and maintained to support safe and efficient operations.

This position plays a critical role in coordinating equipment usage, maintaining accurate records, supporting safety compliance (including QR code systems), and assisting field operations with equipment-related needs.

Responsibilities:

• • Maintain accurate records of all company equipment, including status, location, usage, and condition

  • Track equipment assignments, transfers, and disposals

  • Maintain up-to-date equipment inventory and asset tracking systems

  • Coordinate equipment availability to support project and field needs

  • Assist in equipment purchasing, receiving, and disposal processes

  • Manage all vehicle and equipment DMV records including registration, titles, and renewals

  • Track expiration dates and ensure all licenses, registrations, and permits remain current

  • Maintain insurance documentation and compliance records

  • Ensure compliance with company policies and regulatory requirements

  • Administer and track QR code systems for equipment inspections and safety verifications

  • Ensure all required equipment and safety verifications are properly documented

  • Work with management to ensure compliance with company safety policies

  • Assist with audits, reporting, and documentation related to safety compliance

  • Serve as a liaison between field teams, mechanics, vendors, and management

  • Communicate equipment status, availability, and compliance requirements

  • Provide support and guidance to field staff regarding equipment procedures

Qualifications:

• • 2+ years of experience in equipment, fleet, or administrative support roles

  • Knowledge of DMV processes, vehicle registration, and compliance requirements

  • Experience with equipment or fleet management systems preferred

  • Strong organizational and record-keeping skills

  • Proficiency in Microsoft Excel, databases, and reporting tools

  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment

  • Strong communication and problem-solving skills

This list of duties and responsibilities is not intended to be all-inclusive exhaustive list and may be expanded to include other duties or responsibilities at any time.

To learn more about OHLA USA, visit our website

Compensation: The base hourly being offered for this position is $25.00 - $32.00 and hour. Please note that the salary range listed is specific to the role listed in Orange County, California. Salaries may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

Minimum Salary: USD $25.00/Hr. Maximum Salary: USD $32.00/Hr.