Event Experience Designer

Job Description

Job Description

Event Experience Designer

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

This position is based in the Bay Area and enjoys a hybrid work from home/in-office schedule, allowing for flexibility based on our client's needs. Candidates must currently reside in the Bay Area.

Service Areas of Focus

Transportation

Tactical or logistical service offerings

Entertainment

Decor/ event theming

Tours & Activities

Teambuilding Activities

Offsite Venue sourcing

Restaurants / Dine-Arounds

Professional Staffing

Gifting

Primary Responsibilities

• Works collaboratively with Sales, Creative and Event Production to develop memorable and compelling proposals and presentations that follow the process and brand standards at PRA, while meeting the client's goals and objectives for their program.
• Responsible for the development of quote details, costing and pricing in alignment with program development vision, sales and creative strategies, and client specifications.
• Oversee complex quoting and budget development while identifying opportunities for efficiencies and gross profit maximization on all events.
• Review and edit proposals/ information from supplier partners to maximize efficiencies and ensure compliance with budget and company policies and procedures.
• Understanding of how to decipher the overview of a client's program, where there are opportunities for DMC services, and the best service options to propose.
• Willingness to accept feedback and offer alternate service solutions, if requested.
• Responsible for innovative Product research and development of service offerings, from the local, regional, and national supplier community.
• Coordinate office product development meetings and deliver presentations to team members.
• Research, develop and maintain business relationships with supplier/partners, negotiating preferential pricing and terms and conditions for repeat PRA business.
• Responsible for ensuring that office sales tools, boilerplates, and product resource books are current, complete and available for team to use at any time
• Participate in client engagement process, site inspections and presentations with Regional Sales Managers as requested.
• Perform other duties and responsibilities as required or requested.

Qualifications

• Bachelor's degree, or equivalent relevant experience, or a combination thereof.
• 2 years of event experience, DMC, hotel, corporate incentive travel, hospitality company or related is highly preferred.
• Exceptional interpersonal and communication skills.
• Able to effectively manage and handle multiple diverse tasks simultaneously, while remaining detail oriented.
• Proven ability to work and take charge in a team environment.
• Exceptional analytical and critical thinking skills.
• Working knowledge of venues and supplier/partners in the area and ability to locate new venues and supplier/partners.
• Comfortability working in Power Point and Excel templates is required.
• Ability to work evenings and weekend hours as business needs dictate.

The salary range for this role is between $68,000 up to $77,000. Benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, 401(k) with match, paid holidays, vacation, and sick time, parental leave, cell phone stipend, pet insurance, plus additional benefits.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit for more information.