ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE ASSISTANT

ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE ASSISTANT Location Riverside, CA : Job Posting

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Position Base Riverside Location UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

Position Summary This position involves handling accounts payable and receivable, maintaining financial records, processing purchase requisitions and orders, creating Salesforce cases, and coordinating overpayment letters. The job requires the ability to pay attention to detail, perform calculations, and maintain accurate records. The role demands a consistent effort to improve operations, reduce turnaround times, streamline work processes, and work collaboratively to offer seamless customer service.

Key Responsibilities

• 50% Apply formulas, pivot tables, and similar functions in a spreadsheet. Compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data and analyze trends.
• 15% Use specialized office software. May provide direction to other Assistants on office software program application.
• 5% Prepare overpayment letters, add comments in Case Management program cases for both or either AP or AR and respond to inquiries.
• 25% Manage sensitive issues such as, scheduling pay final payments, CASDU and Benefit Plan payments.
• 5% Apply payments received, un-apply payments, create upload spreadsheets for invoices, and initiate mail merges.

Experience Required Qualifications

• Min 2 years Administrative, clerical or related work

Preferred Qualifications

• Accounting, Accounts Receivable, Accounts Payable or Payroll field desired.

Skills and Abilities Required Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Adapts service delivery to meet the needs of diverse client base
• Helps and supports fellow employees in their work to contribute to overall success
• Places the needs of the team above self-interest; builds and maintains effective working relationships
• Utilizes available resources (people, processes and tools) to achieve organizational goals; models accountability.
• Acts in a manner consistent with the UC Standards of Ethical Conduct and other UC policies
• Meets and often exceeds expectations; ensures that stakeholder needs are fulfilled; honors commitments and keeps promises

Education Required Qualifications

• High school diploma or equivalent experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Salary Grade STEPS

Payscale: $27.29 - $39.13 - an hour Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: 2/15/24. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.

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