Administrative Assistant

Are you highly organized, detail-oriented, and someone who takes pride in keeping projects, paperwork, and processes on track? Do you enjoy supporting teams, managing details, and making sure nothing slips through the cracks?

Grover Landscape Services, Inc. is looking for an Administrative Assistant to support our Project Management team and assist our Safety Manager. This role is ideal for someone who enjoys working behind the scenes to keep projects and processes running smoothly.

Whether you come from construction, landscaping, safety coordination, or a strong administrative background, we want to hear from you!

What You’ll Do

As a key member of the team your work will directly impact project efficiency, organization, and compliance.

Key Responsibilities

🔹 Project Management Support:

• Assist Project Managers with day-to-day administrative needs
• Organize and maintain project files, contracts, permits, COIs, and closeout documentation
• Track project paperwork, logs, and required documentation
• Help ensure project records are accurate, complete, and up to date
• Support the project management team with material orders, delivery coordination, and tracking material usage.
• Create project-related documents such as Excel spreadsheets, irrigation color charts, and redlined PDF plans.

🔹 Safety & Compliance Support:

• Assist the Safety Manager with maintaining training records, incident reports, and compliance documentation
• Track required safety paperwork and follow up on missing or incomplete items
• Help coordinate safety meetings, trainings, and required documentation
• Maintain organized and audit-ready safety files

🔹 Administrative & Operational Support:

• Perform accurate data entry and document management
• Create and update spreadsheets, logs, and reports

What We’re Looking For

We’re looking for a detail-oriented, dependable, and highly organized individual who can manage multiple tasks and deadlines while maintaining accuracy.

Required Skills & Qualifications:

✔️ Strong attention to detail and follow-through
✔️ Excellent organizational and time-management skills
✔️ Proficiency with Microsoft Office/Excel and general computer skills.
✔️ Strong written and verbal communication skills

Preferred (but not required) Experience:

✅ Administrative experience in construction, landscaping, or safety-related roles
✅ Familiarity with project documentation, compliance tracking, or safety programs
✅ Experience supporting project managers or operations teams

✅ Familiarity with PDF editors such as Bluebeam

If you’re organized, dependable, and take pride in doing things the right way, we encourage you to apply.  

Why Join Grover Landscape Services?

We are a well-established commercial landscape company focused on delivering high-quality projects through teamwork, organization, and accountability. This role matters, and the right person will be trusted and relied on.

Benefits & Perks:

🌿 Competitive Pay Based on Experience
🌿 Medical & Dental Insurance (Company H.S.A. Contributions)
🌿 401K Retirement Plan + Employer Match
🌿 Annual Profit Sharing Contributions
🌿 Paid Time Off (PTO) – Accrual Starts on Day One
🌿 Supportive Team Environment & Growth Opportunities