Staff Accountant, School-Based

Job Summary:
The Staff Accountant reports directly to the Director of Finance and will be expected to perform the following responsibilities including, but not limited to:

Billing & Accounts Receivable:

• Manage and generate monthly tuition and services billing for both School District and Private Pay students and families, including verifying attendance logs required for billing Districts.


• Prepare monthly invoices and bill families for all Student Activities programs.


• Investigate and respond to questions on student billing transactions as needed.


• Coordinate Regional Center Purchases of Service and process related payments; oversee related recordkeeping.


• Follow up with open receivable balances monthly to ensure timely payment.
  

Cash Management:

• Process tuition, event and fundraising payments and student activities checks via bank scanner.


• Prepare deposit slips and make bank deposits as needed.


• Reconcile and record all scanned and manual deposit transactions in Quickbooks with matching documentation.


• Reconcile and record all bank transactions from Stripe, Square and QGiv payment processors in Quickbooks with matching documentation.


• Prepare bank statement reconciliations for Director of Finance review and approval.

Monthly Close:

• Assist the Director of Finance with monthly journal entries as required.


• Prepare assigned balance sheet reconciliations on a timely basis

Other:

• Assist with Accounts Payables and Payroll responsibilities as needed.


• Support the annual financial audit as required.


• Assist Director of Finance and Executive Director on other financial projects as needed.
  

Job Requirements:

• Minimum of five years experience in bookkeeping and/or accounting and finance, preferably in billing, accounts receivable, cash management.


• Non-profit/Independent School sector experience preferable.


• Requires solid knowledge and understanding of accounting principles.


• Highly detail oriented, motivated, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.


• Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.


• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners.


• Proficient in Microsoft Office, especially Excel and Word.


• Proficient in Google applications, including Gmail, Google Sheets and Google Docs.


• In-person attendance necessary to provide effective performance during normal school hours.