Administrative Assistant II (support SVP)
- Provide general administrative and production functional support to two SVPs on the TV physical production team.
- Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination.
- Also support production needs for any assigned shows.
- Provide organizational and administrative support to two SVP's
- Coordinate travel, visas, schedules and other travel logistics
- Generate travel and expense reports
- Schedule/Calendar/Phone management
- Create and maintain global contact sheet for channel personnel
- Invoice tracking and processing
- Create and update presentations, letters, and other forms of management reports and communications
- Manage calendar and activities (Setting meetings, Call list, etc.)
- Internet research
- Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
- Attention to detail and accuracy
- Strong written and verbal presentation skills
- Superb organizational and time management skills
- Proactive and thorough in their approach
- Takes responsibility and ownership for tasks
- Can work independently to achieve goals and has a positive attitude
- Has a global perspective and appreciation for cultural differences
- Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
- Able to multi-task and work well with others
- Discretion and integrity
- At ease in fast-paced, high energy, ever-changing work environment
- In Depth knowledge of the television/entertainment industry
- 3 to 5 years of experience at a busy desk at a streamer studio or entertainment agency
- Experience working in a fast pace environment with tight deadlines
- Education: B.A., B.S., or equivalent preferred
- Admin Assistant supporting 2 execs in TV production.
- Should have experience in a production environment, studio, or talent agency but NOT a production assistant role.
- Target Start Date: As soon as they find the right fit, but ideally by 11/20
- Assignment Length: TTH (90 days then convert if needed); really wants to find a good long-time fit
- Onsite Requirements: 3x/week but may need to come 4-5x/week some weeks depending on need
- Nice to haves:
- 3 to 5 years of experience at a busy desk at a streamer studio or entertainment agency
- Someone already trained and in the business a couple years and at a desk before.
- Her prior admin had little to none of this experience and that is why it did not work.
- It was too much of a learning curve.
- I would consider my desk to be busy and will only get busier. - Program Office
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