Project Coordinator/Project Controls

Location(s): California
Practice/Department: Watercraft Inspections
Internal Title: Project Coordinator/ Project Controls
Work Environment: Remote
Compensation: $30-35/hr* (Full time/specified term role with project end date December 2026)

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations , and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture , the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Who You Are
As an employee-owner , you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented , with the ability to adapt quickly to changes and approach challenges with a spirit of innovation .

How You’ll Make an Impact
The Project Coordinator – Project Controls plays a critical role in the financial and operational success of the watercraft inspection program. This position is responsible for supporting project invoicing, budget tracking, and operational compliance. The individual will work closely with program leadership and finance teams to ensure accurate and timely billing, adherence to contractual requirements, and effective tracking of project performance. This is a detail-oriented, deadline-driven position that requires strong communication skills, a high level of organization, and the ability to coordinate across multiple stakeholders.

Duties and Responsibilities

• Provide invoice support including preparation of monthly invoice breakdown and all required invoice backup; track invoice payments; monitor release of subcontractor payments per contract terms

• Prepare accurate monthly invoices in accordance with project and client requirements

• Assist and support timely and proper submission of invoices into the client’s billing system

• Ensure all billing aligns with contractual terms and internal financial controls

• Coordinate with internal teams to collect required backup documentation for invoicing

• Track submitted invoices and follow up on approvals or issues as needed

Minimum Qualifications

• Bachelor’s degree in relevant field or demonstrated equivalency of experience and/or education

• Minimum of 3 years working in a professional environment, with preferred experience Project Controls/Project Coordinator or similar role.

• Experience preparing invoices utilizing a Deltek ERP

Preferred Qualifications

• Strong analytical skills
• Knowledge of project management processes
• Knowledge of finance and accounting
• Experience with MS Project
• Experience with Deltek Vantagepoint or Deltek Vision
• Experience using MS Teams and SharePoint for project delivery (collaboration, file management, task management, etc.)

Compensation: $30-$35/hr* (Full time/specified term role with project end date December 2026)
*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions:
Environment

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job may also require occasional project site visits, based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, and moving vehicles and equipment.

Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

• Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
• Employees must be capable of bending, squatting, climbing ladders, and lifting up to 35 lbs. unassisted; 50lbs in a team lift (two or more employees).
• Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
• Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.