Sales Proposal Admin

Job Summary

We are seeking a detail-oriented Sales Proposal Admin for a temp-to-hire opportunity in Van Nuys, CA within the energy and utilities industry. This role supports the sales process from initial client follow-up through proposal preparation, contract coordination, deposit invoicing, and project documentation.

The Sales Proposal Admin is an important support partner to the Sales Manager, helping keep opportunities organized, timelines moving, and clients informed. This is a great opportunity for someone with 1-2 years of administrative, sales support, proposal, or customer-facing experience who enjoys working in a collaborative environment with supportive leadership and a team-focused approach.

This role is ideal for a professional who is organized, proactive, and comfortable communicating with clients, managers, and internal departments to help move sales opportunities toward completion.

Key Responsibilities

- Follow up with prospective and existing clients to keep sales opportunities moving forward.
- Draft, revise, and prepare proposals based on input from managers and clients.
- Follow up on outstanding proposals, final contracts, signatures, deposits, and payment status.
- Vet incoming client inquiries before scheduling appointments or site walks.
- Schedule and confirm site walks with clients and field staff.
- Coordinate with internal departments to track permits, upload documents, and maintain organized client and project files.

Compensation and Benefits

- $26 to $28 per hour.
- Temp-to-hire opportunity.
- Location: Van Nuys, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support proposal drafting, follow-up, and contract preparation.
- Coordinate client communication, scheduling, and site walk confirmations.
- Track deposits, invoice status, permit progress, and project documentation.
- Assist the Sales Manager with administrative tasks that support an efficient sales process.

- 1-2 years of experience in sales support, administrative support, proposal coordination, customer service, or a related role.
- Strong written and verbal communication skills for client follow-up and internal coordination.
- Excellent organization skills with the ability to manage multiple files, tasks, and deadlines.
- High attention to detail when preparing proposals, contracts, invoices, and project documentation.
- Comfortable using office software, shared files, email, and document management processes.
- Professional, proactive, and dependable work style with a strong sense of follow-through.

Preferred Qualifications

- Experience supporting sales teams, business development teams, or field service operations.
- Prior experience in energy, utilities, construction, solar, permitting, or project coordination environments.
- Familiarity with proposal preparation, contracts, invoicing, scheduling, or CRM systems.