Accounts Payable Specialist

The Jacobs & Cushman San Diego Food Bank is currently hiring for a hiring for a full time, regular and benefited, Accounts Payable Specialist at our Miramar location.

ABOUT THE SAN DIEGO FOOD BANK

Established in 1977, the Jacobs & Cushman San Diego Food Bank is a critical component to the welfare of San Diego County, providing nutritious food to people in need, advocating for the hungry and educating the public about hunger-related issues. For more information about the organization, please visit

Our Mission:
The Jacobs & Cushman San Diego Food Bank and our North County Food Bank Chapter provide nutritious food to people in need, advocate for the hungry, and educate the public about hunger-related issues.

DID YOU KNOW?

• The San Diego Food Bank feeds approximately 400,000 people every month in partnership with 450 nonprofit community partners.
• We are the fourth largest independent food bank in the country.
• We distributed 52 million pounds of food in fiscal year 2024-2025; almost 45% of that food being fresh produce.
• We have a 99% rating on Charity Navigator.

We are committed to innovation and sustainability to reduce our impact on the environment. We have 1,400 solar panels, we are LEED v4 Gold Certified, we have a 3,600 sq. ft composting and recycling center that houses our recycling and composting machine and received the 2020 Business Waste Reduction & Recycling award.

POSITION PURPOSE
The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of financial transactions related to accounts payable. This role supports the Accounting Department by handling critical functions such as preparing purchase requisitions, recording accounts payable entries, managing credit card payments, and maintaining accurate financial records. Additionally, the Accounts Payable Specialist will conduct various reconciliations and ensure all transactions comply with company policies and accounting standards. This role requires attention to detail, the ability to prioritize multiple tasks, and maintaining confidentiality in all financial matters.

PRIMARY RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. All duties are expected to be performed in accordance with existing company policy and procedure. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review and process invoices and check requests
• Review and process corporate credit card transactions
• Establish and maintain relationships with new and existing vendors
• Ensure vendor invoices are paid in a timely and accurate manner
• Assist with weekly check run and mailing of vendor payments
• Manage accounts payable email inbox
• Research and resolve vendor inquiries/discrepancies
• Assist with AP month end close duties
• Maintain W9 records
• Assist with annual 1099 process
• Assist with reimbursement claims as needed
• Maintain filing and electronic records
• Assist in compiling documentation for external audits
• Perform other duties to support accounting and other departments as needed

IDEAL CANDIDATE
The ideal individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. This individual must have excellent written communication and proofreading skills, a high level of personal integrity and confidentially, and must be able to prioritize and plan work activities efficiently. Someone who is a self-starter that enjoys working as part of a team but is comfortable seeking out answers and taking initiative to solve problems and take advantage of opportunities.

EDUCATION, TRAINING and EXPERIENCE
A typical way of obtaining the necessary education, training, and experience for this position includes:

• Minimum of 2 years prior accounting experience.
• Preferred minimum of an AA degree in accounting or related field.
• Combination of experience and education to satisfy the above abilities and knowledge.

SKILLS, KNOWLEDGE & ABILITIES
Knowledge of:

• Basic accounting knowledge, GAAP preferred
• Microsoft Office applications, including strong Excel and Word skills with general knowledge of PowerPoint and general computer/internet skills
• NetSuite and AP automation systems preferred.

Ability to:

• Work well in a fast-paced environment, utilizing initiative, good judgment, flexibility and high energy
• Operate computer and word processing software and other standard office equipment
• Type accurately at a speed necessary to complete workload in a timely manner
• Organize and set priorities
• Work independently
• Prepare clear, accurate and concise records and reports
• Organize research and maintain complex and extensive office files
• Communicate clearly and effectively both orally and in writing
• Use tact, discretion and diplomacy in dealing with sensitive situations and concerned individuals
• Maintain confidentiality in work, exercising good judgment and discretion at all times
• Problem solve independently

LICENSES, CERTIFICATES, SPECIAL REQUIREMENTS

• N/A

COMPENSATION
This is a full-time, non-exempt/hourly/benefited position.

• A market-level competitive salary is between $26.00 - $34.00 per hour based on experience.
• The compensation package includes a competitive salary and an excellent benefits package including: 403(b) plan with 200% employer matching; excellent health care coverage with free employee medical, dental and vision plans; company paid term life insurance; and a generous accrual of paid vacation and sick leave.
• company paid term life insurance, and a generous accrual of paid vacation and sick leave.

WORK SCHEDULE

• Monday – Friday from 8:00am – 4:30pm.

HOW TO APPLY

• Interested and qualified candidates should apply below.
• Submissions missing a resume will not be considered for the position.
• Background check and drug test are required for the position before employment starts.