Administrative Services Director (HR & IT)

Location

One Twin Pines Lane Belmont, 94002

Description

City of Belmont is hiring for the position of Administrative Services Director to lead our Human Resources and Information Technology teams.

If you have strong skills in empowering people, advancing innovation and supporting staff - Team Belmont, we invite you to apply for this great opportunity!

Tentative Recruitment Timeline:

First Review of Applications: November 17, 2025

First Round Interviews (Virtual): December 1, 2025

City Manager Interview: December 4, 2025

*Dates may be subject to change

The Position

Reporting directly to the City Manager, the Administrative Services Director provides strategic leadership and operational oversight of the City’s Human Resources and Information Technology Divisions.

The Director plays a critical role in shaping Belmont’s organizational future—championing initiatives that build workforce capability, strengthen digital infrastructure, and advance a culture of collaboration, learning, and innovation.

To ensure continued excellence, the City is implementing a strategic, holistic approach to organizational development grounded in four key pillars:

• Culture
• Capability
• Leadership
• Engagement

These pillars guide Belmont’s efforts to strengthen workforce resilience, develop future leaders, and maintain its tradition of service excellence.

The Team

The Administrative Services Department has 8 FTE's - (1) Administrative Services Director, (2) IT Business System Analysts, (1) GIS Coordinator, (1) IT Manager, (1) Principal Management Analyst (HR Manager), (1) HR Management Analyst II and (1) Administrative Assistant.

For more information about the opportunity, please review the attached brochure for this position!

Job PDF:

Ideal Candidate

The ideal candidate will be an inspiring, forward-thinking, and people-centered leader who understands how human and technological systems together create organizational excellence.

Belmont is seeking a Director who:

• Blends strategic vision with hands-on leadership, and thrives in a dynamic, small-city environment.
• Has deep experience in human capital management, organizational development, and information technology modernization.
• Excels in building teams, developing talent, and fostering engagement and accountability.
• Is a creative problem solver who embraces innovation while maintaining focus on operational excellence.
• Demonstrates a genuine passion for public service, equity, and continuous improvement.

Education & Experience

Bachelor’s degree in Public Administration, Business Administration, Human Resources, Information Systems, or a related field (Master’s degree preferred).

Seven (7) or more years of progressively responsible management experience, including at least three (3) in a senior leadership role overseeing HR, IT, or administrative services.

Public sector experience preferred; blended public/private experience valued.

Key Responsibilities

• Lead and inspire the Human Resources and Information Technology Divisions in alignment with City values and strategic goals.
• Champion a holistic workforce strategy focused on development, engagement, coaching, mentoring, and succession planning.
• Oversee major IT modernization initiatives, including the ERP replacement, website redesign, document management system upgrade, asset management implementation, and VOIP transition.
• Partner with the City Manager and department heads on strategic initiatives, labor relations, organizational design, and service improvement.
• Manage department budget, contracts, and technology investments with transparency and fiscal responsibility.
• Serve as a trusted advisor and change agent, fostering a collaborative and future-ready organization and can provide wise counsel to calm situations, deescalate issues and effectively mediate conflict.
• Manage Employee Relations representing the City on matters with labor unions, negotiations and labor contracts; and investigates and resolves grievances.
• Be responsible for the effectiveness and well-being of “Team Belmont” including personnel policies, staffing, strategic initiatives and insuring that the digital technology is responsive, secure and effective.

Benefits

Benefits at a Glance:

Compensation: $16,242 - $22,617 Monthly
*Placement within this range is dependent upon experience and qualifications.

The City of Belmont offers an excellent range of benefits that are designed to support
your professional growth, personal well-being, and overall job satisfaction. Here is a
summary of the benefits you can expect to receive:

Retirement- The City of Belmont participates in the CalPERS Retirement Plan .
Employees are enrolled at the PEPRA Member (2% at 62) or Classic Member (2% at 55)
subject to CalPERS regulations.

Health Insurance - You will have access to comprehensive health insurance plans,
which include:
- Medical insurance via the CalPERS Medical Program. With a City contribution of
up to $2,893.54 a month towards plan premium.
- Employer paid dental insurance via Delta Dental PPO (nominal monthly cost for
dependents).
- Vison Insurance via VSP for you and your eligible dependents.
- Flexible Benefits Plans are available (IRS Code 125).

City Paid Life Insurance - coverage of $350,000

Twelve (12) Paid Holidays Per Year

Administrative Leave - Up to eighty (80) hours per year

Two (2) Floating Holidays Per Year

General Leave (sick and vacation) - accrual based on years of service. Years 1-4
accrue 22 days per year

Auto Allowance - ranging from $200-$350 per month

457 Deferred Compensation Plan - City contribution of $350 per month

Retirement Health Savings Account - City contribution of $150-$300 per month
based on years of service.

For more information on the City’s Full Compensation and Benefits Program:
https://www.belmont.gov/home/showpublisheddocument/562/638126598581830000 (belmont.gov)

Special Instructions

Candidates who possess the best combination of qualifications will be invited to participate in the selection process; possession of the minimum qualifications does not ensure continuation in the selection process.

The City of Belmont makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request an accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date.

Candidates under final consideration for employment with the City should expect to undergo an employment background/reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as well as a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting. Some positions, depending on the nature of the work, also require a credit check.

City of Belmont is an Equal Opportunity Employer.

We celebrate diversity and are committed to fostering an inclusive, equitable workplace that reflects the community we serve.

For confidential inquiries, contact:

Ann Ritzma, [email protected]

Recruitment Contact

Contact phone:

(650)595-7452

Contact email:

[email protected]