Compliance Specialist

Job Description:

Bring your customer service, eye for detail, and good work ethic to our trusted wine and spirits compliance team! Baril Compliance Service is seeking a detail-oriented Compliance Specialist who enjoys organized work, clear procedures, responsive client service, and being part of a collaborative office.

About Baril Compliance Service
For nearly 30 years, Baril Compliance Service has helped wineries and spirits businesses manage licensing, reporting, and ongoing regulatory requirements. Based in Santa Rosa, we support clients across all 50 states and are known for doing the work accurately, efficiently, and with care.
Our office is warm, welcoming, and hardworking. We value strong relationships, and we also understand that excellent compliance work depends on focus, consistency, accountability, and attention to detail.

Our Core Values
• Inclusion: We create a respectful workplace where people feel welcome, safe, and valued.
• Kindness: We treat coworkers, clients, and our community with consideration and care.
• Family Friendly: We support work-life balance and take employees' family needs into account.
• Professionalism: We serve clients with accuracy, excellent communication, responsiveness, and care.

The Role
The Compliance Specialist manages detailed regulatory and administrative work for a portfolio of clients. You will prepare filings, maintain licensing and product records, track deadlines, communicate with clients, and follow established procedures to ensure work is complete and accurate.
This role is well suited to someone who takes pride in getting the details right, follows instructions carefully, asks thoughtful questions when clarification is needed, and communicates professionally with both clients and coworkers.

Key Responsibilities
• Prepare and manage alcohol compliance filings and licensing, including ABC, TTB, direct-to-consumer, direct-to-retailer, and wholesale requirements.
• Complete shipping reports, brand registrations, renewals, and other recurring filings by established deadlines.
• Onboard new clients and organize the information and documentation needed to begin compliance work.
• Maintain accurate client, licensing, product, distributor, and filing records.
• Conduct compliance reviews and audits; identify missing, inconsistent, or incomplete information.
• Communicate with clients to request information, answer routine questions, provide status updates, and resolve issues professionally.
• Follow documented processes, checklists, and quality-control procedures.
• Coordinate with team members to prioritize work, meet deadlines, and provide reliable coverage.
• Assist with administrative, light shared-office upkeep, and special projects as needed.

What We Are Looking For
• Exceptional attention to detail and a consistent approach to reviewing your own work.
• Ability to follow written and verbal directions, established procedures, and multi-step checklists.
• Strong organization and time-management skills, including the ability to track multiple deadlines.
• Professional, clear, and courteous written and verbal communication.
• A customer-service mindset and the ability to respond calmly and helpfully when clients have questions or concerns.
• Sound judgment about when to proceed independently and when to ask for guidance.
• Comfort learning regulations, terminology, software systems, and detailed administrative processes.
• Reliability, accountability, and willingness to contribute to shared team and office responsibilities.
• Ability to work productively in an open office environment that includes collaboration, telephone conversations, and normal workplace activity.

Qualifications
• Proficiency with common business technology, including email, web-based systems, spreadsheets, and document management.
• Demonstrated experience performing detail-oriented administrative, compliance, licensing, accounting, legal, customer-service, or similar work.
• High school diploma or equivalent required; additional education or relevant training is welcome.
• Prior alcohol beverage compliance experience is helpful but not required.

Work Environment and Physical Requirements
This is an on-site, office-based position in an open workspace. Flexible start end time, ability to set own schedule, within business hours. The role regularly involves sitting, typing, reviewing detailed information on a computer, communicating by phone and email, and moving throughout the office. The employee must be able to occasionally lift and carry office materials weighing up to 10 pounds. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.

Why Join Baril Compliance Service?
• Join an experienced, supportive team that takes pride in doing high-quality work.
• Build expertise in a specialized and stable area of the wine and spirits industry.
• Woman-owned Sonoma County business with long-standing client relationships.
• Nice balance of structure and fun in the workplace.
• Field trips to visit clients at beautiful Sonoma County Wineries!
• Competitive pay, with opportunity for growth
• Great Benefits! Medical, Dental, Retirement Savings, and Profit Sharing Bonus Plans

How to Apply
Please submit your resume and a brief note explaining why this role interests you and how your experience has prepared you for detail-oriented, client-facing work.

At Baril Compliance Service, we believe diverse perspectives make us stronger.
We strive to create a workplace where every employee is treated with kindness, professionalism, and respect.

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