Administrative Assistant

Job Summary

We are seeking an organized, dependable, and detail-oriented Administrative Assistant for a direct-hire opportunity in Irvine, CA. This role is ideal for a professional administrative support candidate who enjoys keeping office operations running smoothly, supporting leadership, and serving as a helpful point of contact for clients, vendors, visitors, and internal team members.

The Administrative Assistant will play an important role in daily office coordination, communication, scheduling, document management, and general administrative support. This opportunity offers a professional office environment where strong organization, positive teamwork, clear communication, and reliable follow-through are valued.

Key Responsibilities

- Answer and direct incoming phone calls, greet visitors, and provide professional front-office support.
- Manage calendars, schedule appointments, coordinate meetings, and assist with office communications.
- Prepare, organize, maintain, and update files, records, correspondence, reports, and office documents.
- Process incoming and outgoing mail, emails, and routine administrative communications.
- Order and maintain office supplies, support office equipment needs, and assist with general office organization.
- Support management with data entry, filing, recordkeeping, special projects, and administrative tasks.

Compensation and Benefits

- Job Type: Direct Hire.
- Location: Irvine, CA.
- Compensation: $24.00 to $27.00 per hour.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide daily administrative and front-office support to ensure smooth office operations.
- Coordinate schedules, appointments, meetings, correspondence, and office communications.
- Maintain accurate files, records, documents, data entry, and office information.
- Support management with administrative projects, vendor communication, and team coordination.

- 3 to 5 years of administrative, clerical, office support, or related experience.
- High school diploma or equivalent required.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to prioritize tasks, manage multiple responsibilities, and work independently.
- Professional, dependable, personable, and customer-service oriented.
- Ability to communicate effectively with clients, vendors, visitors, and team members.

Preferred Qualifications

- Associate degree preferred.
- Bilingual English/Spanish skills are a plus.
- Experience providing translation or interpretation support in a professional setting is helpful.
- Prior experience supporting management, coordinating meetings, and maintaining office records is preferred.