Chief, Case Records Services

Job Description and Duties

The California Department of Corrections & Rehabilitation (CDCR) is seeking a Chief of Case Records Services to join our leadership team!

This is a high-profile position, responsible for the overall administration of the Department's statewide Correctional Case Records Services. The Chief of Case Records Services has extensive knowledge of case records laws, codes, and regulations and maintains a high level of confidentiality in day-to-day duties.

This is the perfect opportunity for a candidate who wants to be involved in change! This position requires the utmost professionalism, as the incumbent will consult with and advise the Governor's Office and CDCR's Office of the Secretary. We are looking for someone with a strong work ethic, exceptional communication skills, and the ability to articulate detailed information regarding the application of case records laws and regulations with regards to incarcerated individual sentencing. Working in a fast-paced and ever-changing environment is part of the job, but the Chief has the unique opportunity to bring a new perspective and effect change within the Case Records Program! In this role, you must thrive under pressure as you help advance the Department's oversight of Correctional Case Records Services.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

This advertisement is for a Career Executive Assignment (CEA) Level A position, located in Sacramento County, in the Rancho Cordova area.

If you have questions regarding this exciting opportunity, please contact the Executive Recruiter MerSades Elder, by email at [email protected] or by phone at 279-210-3225.

Please indicate the position number on your application: 065-213-7500-002.

You will find additional information about the job in the .

Working Conditions

About the location – The HQ for this position will be at the Aerojet location in Rancho Cordova.

The office is located at Aerojet and has free parking. Aerojet is located near the Folsom Lake auto dealerships in Rancho Cordova, close to US Highway 50 and the Hazel light rail station. We are minutes from historic Sutter Street, the Folsom Premium Outlets, and many dining establishments.

This position is office-centered and will be required to report to the office a minimum of four days per week. The successful candidate must reside in California upon appointment. Travel to off-site meetings may be required.

Special Requirements

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Experience in and the demonstrated ability to manage a comprehensive program for a large multi-faceted agency or organization, which demonstrates planning, organizing, directing, or coordinating complex programs, and accurately interpreting incarcerated/supervised person sentencing laws.
2. Demonstrated ability to analyze complex problems and recommend effective courses of action; make independent, sound, ethical decisions regarding highly sensitive matters; and maintain confidentiality.
3. Demonstrated ability to communicate effectively both orally and in writing; and experience in representing the Department with various stakeholders such as court judges, district attorneys, the Attorney General's Office, Legislators, Department of Justice, the Governor's Office, Board of Parole Hearings and Immigration and Customs Enforcement.
4. Experience in personnel management and supervision with the demonstrated ability to motivate staff and manage large groups; and knowledge of the manager's role in providing equal employment opportunity in the workplace.
5. Shall create and promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, , and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at .

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at .

Additional benefit information can be found on the CalHR California State Civil Service

Employee Benefits Summary website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Statement of Qualification (SOQ) Examination Instructions

• All interested applicants must submit a completed SOQ with their application package.
• The SOQ must not be more than three (3) pages in length, typed, single-spaced, using 12-point Arial font.
• The SOQ must be numbered and restated in the same order as the statements below and your responses should provide detailed examples of your experience.
  1. Please describe your experience with managing a comprehensive program for a large multi-faceted agency or organization, in which you demonstrated planning, organizing, directing, and/or coordinating complex programs, and accurately interpreted incarcerated/supervised person sentencing laws.
  2. Please describe a time when you had to analyze a complex problem and recommend an effective course of action; where you made independent, sound, ethical decisions regarding a highly sensitive matter and maintained confidentiality.
  3. Please describe your experience with effectively communicating both orally and in writing, while representing the Department with various stakeholders such as court judges, district attorneys, the Attorney General's Office, Legislators, Department of Justice, the Governor's Office, Board of Parole Hearings, and Immigration and Customs Enforcement.
  4. Please describe your experience in personnel management and supervision and your ability to motivate staff and manage large groups; and knowledge of the manager's role in providing equal employment opportunity in the workplace.

Please note: Applicants who fail to submit a Statement of Qualifications will be eliminated from the examination. Resumes do not take the place of the Statement of Qualifications.

For additional information on how to complete an SOQ, please visit our executive careers website at:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the “Statement of Qualifications” section below for specific requirements.