Human Resources Generalist

THE POSITION

The HR Generalist performs a variety of coordination, technical and administrative duties in support of the day-to-day operations of the Human Resources/Payroll department. Provides information and assistance to employees, job applicants, and the public regarding HR/Payroll functions, policies, and procedures. Prepares and maintains a variety of manual and automated personnel files, records, and reports.

We strive to hire employees who have a high level of integrity and ethics. The HR Generalist will have the potential to learn and grow in a range of payroll and benefit responsibilities. The position will report to the HR Administrator and will work closely with members of the senior management team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as an informational resource to employees, job applicants, and the public; responds to inquiries and provides information regarding job openings, HR and Payroll functions, policies, and procedures.
• Provide support with administering specialized payroll functions such as producing biweekly payroll, on-demand checks, and compensation adjustments.
• Provide assistance to employee and H.R. in the area of pay, benefits, and taxes as they relate to pay, how to submit time or time off requests, where to locate forms and information within the company, where to send completed forms, who to contact for benefit questions and how to obtain IRS instructions on withholding issues.
• Manage daily requirements for final pay and adjustments for off-cycle check process. Input updates to Federal and state tax withholding forms, direct deposit enrollments, and wage garnishments received from HR and third-party agencies.
• Monitors and manages electronic timekeeping system. Assists employees and managers with tracking work hours/schedules.
• Develop in-depth understanding of payroll reporting from the payroll system to be able to create ad-hoc reports on demand.
• Inputs a variety of employee information and other personnel data into computer system; maintains electronic and necessary hard copy employee records and files.
• Completes requests for verification of employment.
• Participates in annual open enrollment activities; enrolls employee and dependents in selected health benefits; ensure all employee benefits enrollments are transferred over to carriers and ensure timely completion of the coding insurance bills each month.
• Prepares letters, memoranda, work orders, personnel action forms, or other materials from straight copy, rough drafts, or verbal instructions; Prepares handbooks, training materials, substitute packets and other program materials as directed.
• Supports employee engagement activities, promoting staff participation, sourcing materials, scheduling, and setting up or breaking down events.
• Reviews, scans, removes, and/or destroys documents consistent with record retention legal mandates and professional practice.
• Assists with companywide staff meetings including invitations, scheduling, setup, document preparation, agenda, and meeting notes.
• As directed, assists in preparing materials for and monitors on-line application system reviewing applications for minimum qualifications and completeness.
• As needed, will help manage the interview process, compiling packets, scheduling meeting spaces, and supporting activities.
• Schedules and conducts onboarding process with newly hired employees; prepares and explains onboarding documents and resources, tracking completion of tasks.
• When needed, will help track employee performance evaluations; communicate evaluation timelines to leadership personnel.
• Distributes, collects, and processes various employment forms and applications.
• Facilitate terminations and ensure state and federal compliance throughout the termination process.
• Administer all leaves of absence (FMLA, CFRA, PFL, etc.) and act as main point of contact while employee is out.
• Act as main point of contact for Workers Compensation claims.
• Respond to employee and management concerns, elevating to HR Administrator and/or CFO when necessary.
• Update and maintain compliant legal posters and notices as required.
• Perform related duties as assigned requiring essentially the same effort, skill, and responsibilities when work requirements are changed or modified.

Training, Education, and experience :

• BA/BS degree in Business Management, Human Resources or related field or equivalent preferred.
• Minimum of 2 years of HR and/or Payroll Administration experience for 100 plus employees (2 years of experience may substitute for 1 year of college; if no degree).
• With demonstrated success to collaborate with others and think independently.

Must have ability to:

• Operate computer, various office equipment, and software used in administrative environments with proficiency.
• Prepare, document, and maintain accurate records and files.
• Establish and maintain cooperative working relationships with those contacted during performance of job duties.
• Maintain confidentiality of sensitive information.
• Respond promptly to requests of internal and external clients; provide needed information, assistance, training, materials, and resources.
• Adapt work style to that of supervisor, anticipating and initiating actions to address supervisor’s needs in reoccurring situations.
• Plan and organize work to meet deadlines.
• Maintain and improve professional skills and knowledge.
• Demonstrate cross-cultural knowledge, competence, and respect in all interactions.
• Interact in a respectful manner that fosters a sense of dignity and belonging among all.
• Be flexible and receptive to change.

Skills should include:

• Broad based research skills to identify and collect appropriate data.
• Decision making skills to exercise independent thinking and good judgment.
• Communication (written, oral, and interpersonal), analytical, report-writing, problem-solving, presentation, public relations, strategic planning, organizational and project/time management skills.

BENEFITS:

• Dental insurance.
• Health insurance.
• Life insurance.
• PTO and Sick Leave.
• 10 Paid holidays/year.
• Retirement plan.
• Vision insurance.

Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing, and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment, and homelessness. Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social, and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.