Office Administrator

Job Summary

We are seeking an organized and professional Office Administrator for a direct hire opportunity in Irvine, CA. This role is ideal for an administrative support professional who enjoys keeping office operations running smoothly, supporting leadership, coordinating daily activities, and contributing to a productive team environment.

The Office Administrator will play a key role in maintaining an efficient, compliant, and well-organized workplace within a fast-paced construction-related environment. This position offers the opportunity to work closely with senior leadership and multiple departments while building valuable experience in office operations, administrative coordination, records management, vendor communication, and employee support.

This is a strong opportunity for someone who values stability, teamwork, supportive leadership, and a professional office culture where attention to detail, reliability, and initiative are recognized.

Key Responsibilities

- Coordinate day-to-day office activities, workflows, and administrative processes to support a productive and compliant office environment.
- Manage calendars, appointments, travel arrangements, phone calls, emails, and general correspondence for upper management.
- Maintain accurate personnel, financial, and operational records, databases, reports, presentations, and proposals.
- Support budgeting, bookkeeping, expense tracking, supply inventory, and office purchasing needs.
- Assist with new employee onboarding, HR administrative processes, and coordination with vendors, contractors, and service providers.
- Supervise administrative staff as needed, delegate responsibilities, and help ensure office procedures are followed.

Compensation and Benefits

- Direct hire opportunity.
- Location: Irvine, CA.
- Salary range: $47,840 to $52,000 per year.
- Medical, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and paid holidays.
- Life insurance and disability coverage.
- Professional development opportunities.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate office operations, administrative workflows, and daily support functions.
- Support senior leadership with calendars, travel, appointments, correspondence, and reporting.
- Maintain records, databases, expense tracking, office supplies, and vendor coordination.
- Assist with onboarding, HR administration, and internal office compliance processes.

- Minimum 2 years of experience as an Office Administrator or in a similar administrative support role.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience using or quickly learning ERP systems and other business software.
- Familiarity with basic accounting principles, bookkeeping support, expense tracking, and detail-oriented recordkeeping.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to multitask, prioritize responsibilities, and adapt to changing business needs.
- Knowledge of standard office protocols, procedures, and administrative routines.
- Valid driver's license and acceptable driving history.
- High school diploma required.

Preferred Qualifications

- Associate's or Bachelor's degree preferred.
- Construction or real estate industry experience is a plus.
- Experience supporting leadership, operations, HR administration, or multi-department office coordination.
- Prior experience supervising administrative staff or delegating office support tasks.