Contracts Administrator III

Position Title: Contracts Administrator III

Location: Los Angeles World Airports: Los Angeles, CA - (On-Site to Hybrid) - Candidate must be willing and able to commute to Los Angeles LAWA office and make site visits as necessary.

Position Overview

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

• Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions
• Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded,scheduled and controlled
• Prepare Change Documents, Task Orders and Change Orders
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly)status report to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Requirements

Hardware/Software Knowledge:

• Microsoft Office Suite
• Adobe Acrobat
• Large‐scale construction management type software such as PM Web, Primavera etc.

Professional Experience Level/Other Qualifications:

• Minimum of 10 years of relevant experience in administration of commercial/government contracts.
• Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
• Must be able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
• Experience supporting Multiple Award Task Order Contracts.

Education/Training

• A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.
• Experience with project management software preferred

Element-Specific Requirements/Notes

• Maybe required to work past regular work shift

Benefits

CLMI Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location.

• Salary Range: $123,000-$133,000
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• 401k Matching
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term / Long Term Disability / Life