HR/Payroll Coordinator

Position: Payroll/HR Coordinator

Company Name: AiLO Logistics

Position Type: Full-Time / Non-Exempt

Pay Rate Range: $28.00 - $30.00/hour

Formerly known as AJR Trucking, AiLO Logistics is redefining the future of logistics. Our rebrand represents more than a new name - it signals a strategic transformation rooted in innovation, technology, and excellence. As the logistics industry rapidly evolves to meet new customer expectations, AiLO is leading the charge by integrating artificial intelligence, automation, and data-driven efficiency into every aspect of our operations.

Our new identity embodies our commitment to adaptability, sustainability, and operational excellence. At AiLO Logistics, we are building the future of transportation—smart, efficient, and people-focused.

Position Summary:

The Payroll & HR Coordinator is responsible for ensuring accurate and timely payroll processing while supporting a broad range of human resources functions. This role requires strong expertise in payroll systems, particularly ADP Workforce Now along with a strong solid understanding of HR practices, compliance, and employee support.

Essential Job Functions & Responsibilities:

Payroll Administration:

• Process full-cycle payroll weekly & biweekly (multistate) for employees on a regular schedule using ADP Workforce Now.
• Ensure accuracy of wages, deductions, bonuses, and benefits contributions.
• Maintain and audit payroll records, resolving discrepancies promptly.
• Manage timekeeping data, including reviewing and importing hours worked.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll reports and assist with audits as needed.
• Coordinate with finance for payroll reconciliations and general ledger entries.

HR Support:

• Assist with high-volume calls regarding employee support for all HR & Payroll-related questions.
• Assist with onboarding and offboarding processes, including documentation and system updates.
• Maintain employee records and HRIS data integrity.
• Support benefits administration, including enrollments and employee inquiries.
• Assist in implementing HR policies, procedures, and compliance initiatives.
• Provide support for employee relations matters and general HR inquiries.
• Coordinate training programs and employee engagement initiatives.

Qualifications:

• 2–5+ years of payroll processing experience, with strong proficiency in ADP Workforce Now.
• Working knowledge of payroll laws, tax regulations, and HR best practices.
• Experience supporting multiple HR functions (onboarding, benefits, employee relations, etc.)
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Excellent communication and interpersonal skills.

Key Competencies:

• Independent and adaptive to a fast-paced business environment.
• Ability to use computer and software applications (i.e., word processing, spreadsheet, etc.)
• Strong verbal and written communication skills.
• Strong people leadership and accountability.
• Manage and prioritize multiple tasks in a fast-paced, service-driven environment.
• Possess customer service-related experience.
• Must possess strong problem-solving and crisis management skills.
• Manage the pressures and stress associated with a deadline-oriented atmosphere and customer service issues.
• Demonstrates skill in making independent decisions in support of company policies and procedures on time.
• Ability to work with peers and associates from other departments, operating companies, and Corporate proactively and constructively.

Compensation:

• The base pay is depending on experience ($28.00 - $30.00/hour) and will be discussed during an in-person interview.

Benefits:

• Employer-paid Medical, Dental, and Vision coverage.
• Company-provided cell phone & laptop.
• Life Insurance coverage.
• 401(K) retirement plan.
• Vacation and Sick Pay.
• Employee Assistance Programs.
• Excellent opportunities for career advancement within a fast-growing, innovation-driven logistics company.

Join AiLO Logistics:

This is an exciting opportunity to shape the future of an evolving logistics leader. The ideal candidate is a visionary operator with a passion for innovation, teamwork, and results. If you are ready to help lead AiLO Logistics into its next chapter of growth, we invite you to apply and join our journey toward redefining excellence in logistics.

Our vision at AiLO is to be a leading logistics solutions provider, known for our commitment to sustainability, innovation, and customer service excellence. We aspire to revolutionize the logistics sector by setting new standards in environmental responsibility, operational efficiency, and customer satisfaction. Through continuous improvement and a forward-thinking approach, we strive to meet the evolving needs of global trade while preserving our planet for future generations.