Administrative Assistant (Westlake Village)

SciPro is seeking an Administrative Specialist to provide high-level administrative support to the Human Resources, Operations, and senior management teams. This role will handle complex administrative responsibilities requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced, evolving environment.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable supporting executives while also keeping office operations running smoothly.

HR & Operations Support:

• Oversee day-to-day office operations, including mail, supplies, equipment, vendors, and maintenance
• Manage office purchasing, inventory, and vendor relationships
• Prepare new hire kits and support onboarding logistics
• Administer employee recognition and gifting programs
• Support logistics for company-wide meetings and team events

Senior Management Support:

• Proactively manage executive calendars and meeting coordination
• Support meeting preparation, execution, and note-taking
• Process expense reports and reconcile corporate credit cards
• Coordinate domestic and international business travel
• Facilitate document execution via electronic signature platforms
• Perform additional administrative support as needed

Qualifications:

• Bachelor’s degree with 4+ years of administrative experience, or Associate degree with 6+ years
• Experience supporting executives in fast-paced, dynamic environments; startup or life sciences a plus
• Strong judgment and discretion in handling confidential information
• Proven skills in calendar management, travel coordination, and expense reporting
• Highly organized, detail-oriented, and able to manage competing priorities
• Clear, professional written and verbal communication