Accounting Manager - Remote

We are looking for a high-performing, experienced Accounting Manager with Controller-level potential who will take full ownership of our accounting functions and help build the financial infrastructure for our next phase of growth. We are a $20M/year commercial landscape management company with ambitious growth goals of 20% year-over-year. Our finance function is evolving rapidly - we need someone who thrives in a fast-paced, hands-on environment, can wear multiple hats, and is eager to shape systems, processes, and reporting standards that scale with the company.

As Accounting Manager, you will ensure the integrity of our accounting information by recording, verifying, consolidating, and posting transactions. This role prepares and maintains financial and business transactions, applying accounting principles that provide analytical, evaluative, and advisory reports that requires an understanding of both accounting theory and practice. You will report directly to the ASC Director (Chief Administrative/Financial Officer) as an integral part of our cross-functional Administrative Team. You will first and foremost successfully execute the day-to-day work from a tactical perspective, and secondarily will manage and streamline/improve processes and systems. Growth trajectory is aimed towards strategy and financial management (Controller).

This is a remote position, but you will be deeply engaged with both functional operations and company culture, participating in daily collaboration, video calls, and in-person Bay Area events several times per year. We work hard to ensure our remote team members feel fully integrated into the company.

Position Overview

• Highlights: Work/Life Balance, High Performance Work Culture
• Schedule: Full Time M-F
• Compensation: $120,000-$160,000/Exempt
• Benefits: Group medical/dental/vision insurance*, 401K plan, Paid Vacation, Holidays, and Sick Time *allowance provided if our group plans are not available in your location
• Location/Job Environment: Remote with occasional travel to the California Bay Area

Key Responsibilities

• Full Accounting Cycle Ownership – Manage the accuracy and productivity of day-to-day activities of accounts payable/vendor setup, cash disbursements, invoicing/billing, accounts receivable, fixed asset acquisition and disposition records, amortization schedules, general & entity accounting, cost accounting, inventory management, balance sheet, and revenue recognition
• Payroll Leadership – Ensure accuracy, efficiency, and compliance of biweekly and supplemental payroll
• Job Costing & Reporting – Compile and analyze weekly, monthly, quarterly, and annual financial reports for internal and external use, including tax prep, on branch, regional, divisional, and consolidated levels
• Cross-Functional Problem Solving – Collaborate with operations, branch managers, and leadership to streamline workflows and reduce bottlenecks
• Cash Management – Monitor daily cash positions, forecast cash needs, and flag issues early
• Compliance & Controls – Maintain adherence to GAAP, tax, and industry-specific compliance requirements; strengthen internal controls.
• External Collaboration – Work seamlessly with fractional controllers, offshore administrators, and banking/CPA partners.
• System Mastery – Administer and optimize Aspire ERP, Inova Payroll, QuickBooks Online, and related integrations. Act as the financial lead on Aspire system administration, ensuring correct setup of services, markups, cost codes, and reports
• Build for Scale – Create processes, controls, and reporting systems that support future $50M+ revenue, including participation in the development of annual budgets and forecasts

Remote Engagement Details & Travel Expectations

• Core working hours aligned with the Pacific Time Zone (8:00am-5:00pm), regardless of home location in the U.S.
• Virtual collaboration with daily/weekly video calls, real-time chat participation, and proactive communication is essential
• Full participation in virtual company events, training, and cross-department projects
• In-person travel 3-6 times annually and 2-3 days each for company-wide training, meetings, and team-building events. Travel expenses are company-paid.
• Full engagement - remote work is not “out of sight, out of mind.” You will actively build relationships with management, department leads, and operational teams to ensure strong functional alignment and cultural integration.

Qualifications | Skills

• 7+ years progressive accounting experience in an accounting or financial management role, with at least 3 years in a management or controller role.
• Proven track record of scaling financial processes for a growing service-based company — ideally in landscaping, construction, facilities management, or another labor/materials/equipment-intensive industry
• Experience with landscape industry benchmarks and seasonal planning a plus
• Advanced skills in Quickbooks Online, ERP (Aspire strongly preferred), Google Workspace, Excel, and payroll systems (Inova strongly preferred)
• Strong understanding of job costing, recurring revenue contracts, ancillary service add-ons, and WIP accounting.
• Detail oriented with the ability to organize, prioritize, coordinate, multi-task, follow through and complete work accurately while meeting deadlines
• Productive with efficient use of workday and management of workload
• Be self-directed, dependable, and take initiative
• Responsible and professional with a strong work ethic, integrity (personal, profession, and process), reliability and confidentiality
• Be a continuous learner, demonstrating the desire and ability to gain knowledge, open to coaching and continuous improvement, and collaboration with non-financial managers
• Impeccable analytical, quantitative, and organizational skills with the ability to analyze complex issues, identify alternative solutions and communicate them effectively to management
• Bachelor’s Degree in Business, Accounting, Finance or related discipline is preferred. CPA or CMA a plus
• Experience with California-based companies is a plus, especially navigating labor compliance and payroll complexity
• Comfortable cleaning up data, building processes from scratch, and improving existing workflows.
• Experience working remotely with distributed teams while maintaining high engagement, accountability, and excellent communication

Key Metrics

• Close Speed and Accuracy - month-end close completed within 10 days with no material errors
• Accounts Receivable and Accounts Payable Aging - proactively manage both AR and AP to optimize cash flow, maintain strong relationships with clients and vendors, and minimize financial risk
• Process Improvements - measurable efficiency gains
• Reporting Quality - accurate, actionable, and aligned with growth goals
• Remote Engagement - visible, consistent participation in both functional work and cultural initiatives

About the company
Allied Landscape has been in business for 20 years. We are one of the largest, full-service commercial landscape companies in northern California, and we’re GROWING!

Our corporate office supports over 200 employees that manage complex, recurring maintenance contracts for industrial, commercial, retail, and HOA properties, supported by our enhancement and irrigation divisions. Ownership is local, hands-on, and connected to every aspect of the work we do. Our operations involve large labor forces, significant material purchasing, fleet and equipment management, and compliance with California’s labor and safety regulations. We deliver professional planning, proactive management and next-level communication that protect property value, control costs, and reduce liabilities.

We are passionate about our culture, and live our core values every day. We hire, manage, and review our employees based on the following:

CARE
We believe Great Partnerships come from showing our people, our clients and our community how much we CARE, and nurturing meaningful relationships every day.

• Celebrating coworkers.
• Being humble, polite, and respectful, remaining confident and in control even in conflict.
• Empathizing and reacting to situations and requests timely.
• Being proactive and getting things done right the first time.
• Acting with integrity and doing right by others.
• Making a professional impression by keeping self, company property, and workspace professional, clean, and organized.

WORK
We work safe, we work smart and we work hard every day to provide exceptional results for our clients. We’re a team that believes in grit, pushing through challenging days, and doing whatever it takes to get the job done right. We are great believers in Allied luck, and we f ind the harder we work the more we have of it.

• Working with purpose, professionalism and respect
• Working as a team by staying humble and appreciative.
• Working hard to keep up, and communicating statuses including when you may fall behind.
• Staying positive and helpful when things are hard.

LEAD
We believe that the critical step towards great results is to lead with smart planning. assessing the situation and spotting both challenges and opportunities. When we take the time to plan, we assess both challenges and opportunities, and are able to focus on the details that can make the biggest difference.

• Managing time carefully and concentrating on what matters most.
• Using checklists and processes to stay on track.
• Watching for issues to catch and opportunities to seize.
• Developing and articulating clear and comprehensive plans that add value.
• Planning with mutually beneficial outcomes in mind.

GROW
We believe Great People are grown through a commitment to continuous improvement and a desire to be the best. At Allied, everyone is expected to grow their skills, develop their leadership abilities and contribute to our collective progress.

• Having a teachable and coachable attitude.
• Learning from mistakes, remaining open and positive when receiving direction or constructive feedback.
• Embracing change with optimism.
• Taking ownership of personal development and career path, understanding the impact of job functions on others/the company
• Ensuring our team achieves the American Dream through a commitment to growth.