Accounts Receivable Supervisor - San Diego

Are you a tech forward AR (Accounts Receivable) professional with entrepreneurial spirit and legal billing experience who thrives in a hands-on dynamic environment? We are seeking an Accounts Receivable Supervisor preferably with proven hands-on experience in Aderant Expert, e-billing portals, and insurance/carrier collections to join our established law firm.

ABOUT THE ROLE

Klinedinst PC is seeking an experienced Accounts Receivable Supervisor to lead our AR and collections function. You will oversee the full receivables cycle — from invoice through collections — manage a team of AR and collections specialists, and work closely with attorneys, billing coordinators, and firm leadership to maintain strong cash flow while delivering best in class service to our clients and stakeholders.

The successful candidate will possess a team oriented attitude, fluency in legal billing processes, insurance/carrier collections, and e-billing platforms, alongside the leadership skills to drive team performance, foster and promote growth, and drive client satisfaction.

This position is on-site in our downtown San Diego office with hybrid possibility.

ABOUT THE FIRM

Klinedinst PC was founded on entrepreneurial spirit and a belief that performance drives opportunity. Over the last four decades the firm has expanded to seven offices in four states in a variety of practice areas such as appellate, banking, bankruptcy, business litigation, employment and labor, intellectual property, products liability, professional liability defense, real estate and construction, restaurants and hospitality, and M&A, among others. Servicing clients ranging from small startups to Fortune 50 companies, our team has grown to over 90 litigators, trial lawyers, transactional attorneys, and a team of talented support professionals. Klinedinst has been highlighted as one of America's Greatest Places to Work, is a Mansfield Certified Law Firm, and its attorneys have been recognized by Martindale-Hubbell, Best Lawyers, Super Lawyers, and other respected publications. Additionally, Klinedinst is a member of USLAW Network and Lawyers Associated Worldwide.

Be part of something great at Klinedinst PC!

WHAT YOU'LL DO

• Supervise and develop a team of AR specialists, managing daily workflow and performance
• Oversee the full billing and collections cycle using Aderant Expert and Aderant Expert Collections
• Submit and manage invoices through client e-billing portals (e.g. TyMetrix, Collaborati, Legal Tracker, Legal-X, Passport, Jopari, etc.)
• Lead collections efforts for insurance carriers and third-party payers
• Monitor aging reports and drive timely follow-up on outstanding balances
• Investigate and resolve billing disputes, write-offs, and short payments
• Prepare monthly AR reporting and cash flow forecasts for firm management and originators
• Collaborate with attorneys and billing coordinators on complex billing matters
• Manage client billing guidelines, and billing compliance requirements
• Support month-end close, trust account reconciliation, and audit requests as well as other related duties as required.
• Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT WE'RE LOOKING FOR

• 5+ years of accounts receivable experience, with at least 2 years in a supervisory role with proven results
• Experience in a law firm or professional services billing environment
• Proficiency with Aderant Expert, Expert Collections or comparable legal billing software (e.g. Elite, Juris, Tabs3)
• Hands-on experience submitting invoices through e-billing platforms (TyMetrix, Collaborati, Passport, Legal Tracker, Legal-X, or similar)
• Demonstrated experience managing insurance carrier and third-party collections
• Familiarity with task-based billing codes and client-specific billing guidelines
• Strong Excel skills for reporting, aging analysis, and reconciliation
• Excellent written and verbal communication skills, including client-facing collections correspondence and a strong phone presence

Nice to Have

• Experience with trust accounting, IOLTA compliance, and Billblast
• Familiarity with law firm rate structures (blended rates, alternative fee arrangements)
• Associate's or bachelor's degree in Accounting, Finance, or a related field

WHAT WE OFFER

Competitive base salary
Performance bonus
Health, dental & vision benefits
401(k)
Paid time off & holidays
Flexible work options
Professional development
Collaborative firm culture
Merit Based Culture

PAY RANGE

Klinedinst PC is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $80,000 – $110,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

EEO STATEMENT

Klinedinst PC is committed to a diverse, equitable, and inclusive workspace, actively seeking to hire, retain, and promote employees from varied backgrounds. We adhere to strict anti-discrimination, harassment, and retaliation policies based on protected characteristics like race, gender, disability and sexual orientation.

CALIFORNIA CONSUMER PRIVACY ACT

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Klinedinst PC. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Klinedinst PC, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy.

Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.