Administrative Assistant
Location: Salinas Plant Days/Shifts: Mon-Fri 8am - 5pm
Salary Range: $20.19 - $25.96
____________________________________________________________________________ ADMINISTRATIVE ASSISTANT
Provide excellent service to both internal coworkers as well as external vendors and customers by ensuring tasks are carried out in a professional, courteous and positive manner. Receive and process incoming calls, greet and direct walk-in visitors, process mail and deliveries, as well as managing office supplies. This position also provides support for Sales & Marketing and Accounting functions. ESSENTIAL JOB FUNCTIONS (other duties may be assigned as needed): Administrative support
- Greet visitors and vendors, ensuring proper security controls and processes
- Collect and distribute mail
- Process incoming / outgoing overnight deliveries
- Ordering and maintaining inventory of office supplies
- Planning and coordinating company meetings, customer visits and tours
- Create orders in ERP system
- Maintain calendar to organize packaging and shipment of sample orders
- Pack samples orders from the cooler according to brand quality guidelines and expectations
- Ensure timeliness of shipping and receiving samples
- Maintain employee samples at various office locations
- Create purchase orders in ERP system as requested
Adhere to GMP’s in accordance with company policy
Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities . EDUCATION AND EXPERIENCE:
- High School diploma or equivalent.
- At least 3 years’ experience in a similar role, or performing similar activities
- Intermediate level computer skills in Excel, Outlook, and Word
- Biliterate in English and Spanish
- Clear communication with customers and vendors, as well as internal stakeholders
- Ability to work mathematical concepts into everyday business situations. Apply concepts such as addition, subtraction, fractions, and percentages to practical situations
- Problem-solving skills
- Ability to maintain high level of confidentiality in documents processed or reviewed
- Ability to manage multiple tasks simultaneously
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Ability to work in a fast-paced environment with flexibility in job assignments is essential
Family and Medical Leave Act (FMLA) English
Family and Medical Leave Act (FMLA) Spanish
Equal Employment Opportunity Commission (EEOC)
Employee Polygraph Protection Act (EPPA) English
Employee Polygraph Protection Act (EPPA) Spanish
Uniformed Services Employment and Reemployment Rights Act (USERRA)
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