Executive/Administrative Assistant
Job Title: Executive/Administrative Assistant Location: Foothill Ranch, CA Zip Code: 92610 Duration: 6 Months Pay Rate: $23.33/hr Keyword's: #FoothillRanchjobs; #AdministrativeAssistantjobs. Start Date: Immediate Job Description:
MAJOR DUTIES AND RESPONSIBILITIES
- Manages Outlook calendars
- Organizes and prioritizes daily administrative responsibilities
- Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
- Accurately and effectively communicates relevant and potentially sensitive information
- Drafts correspondence as necessary and produces error-free and grammatically correct documents
- Maintains a high level of confidentiality and exercises good judgment
- Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages
- Organizes and coordinates complex meetings and events as required
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach
- Proactively communicates potential issues and reminders to executives and coworkers as appropriate
- Organizes and maintains files and sensitive information
BASIC QUALIFICATIONS
- 5+ year"s administrative experience.
- Advanced proficiency with Microsoft Office Suite
- Excellent organizational and prioritization skills, and ability to balance multiple tasks
- Strong project management skills
- Ability to work independently and exercise sound judgment
- Advanced grammar and written/verbal communication skills
- Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR
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