Preschool Administrative Assistant

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About us

La Jolla Montessori School in English/Spanish Bilingual Immersion preschool for ages 18 months through Kindergarten .

We are a Montessori School located in La Jolla Our bilingual immersion program is integrated into the Montessori Methodology. Children enrolled at our school receive both an authentic Montessori English language education and an equally strong Spanish language program. This assists the child to fluently speak their non-native language by the completion of Kindergarten. It also increases their thought processes and problem-solving skills.

We are seeking a mature, bright, energetic and hard-working Front Office Assistant who is passionate about early childhood education to start soon.

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our school. The ideal candidate will have excellent oral communication skills, strong computer literacy, and the ability to multitask effectively. Applicants must be able to communicate professionally yet warmly with parents in person and over the phone. They must also be able to efficiently support the Directors in the office, be a team player, and be willing to 'jump in' and help in the preschool classes when needed. If you thrive in a fast-paced environment and enjoy providing administrative support, we would love to hear from you.

Qualifications:

• 12 Early Childhood Education units
• Fluent in Google Drive (Google Docs, Spreadsheets, and Forms) as well as Adobe Acrobat (.pdf reader / forms)
• Strong sense of customer service
• Enjoys working and spending time with preschool age children
• Excellent time management, organizational skills, and ability to multitask
• Excellent communications skills via written correspondence and phone; fluent in English (bilingual in Spanish preferred).
• Previous Montessori experience a plus! Willingness to learn about Montessori education is a must!

Duties:

- Perform general office duties, including answering phone calls, responding to emails, and managing correspondence

- Schedule tours, greet visitors and direct them to the appropriate person or department

- Maintain office supplies inventory and oversee purchasing of office materials

- Assist with file management and organization

- Coordinate meetings and appointments, including scheduling and preparing meeting rooms

- Assist with project coordination and follow-up on action items

- Provide administrative support to various departments as needed

- Assist with event planning and coordination

This position is from 8:00 to 4:30 Monday through Friday. Pay is based on experience and education.

Job Type: Full-time

Pay: $21.00 - $24.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Have you completed any early childhood, child development, or education classes?

Education:

• Bachelor's (Preferred)

Ability to Relocate:

• La Jolla, CA 92037: Relocate before starting work (Required)

Work Location: In person