Accounts Payable Specialist

As an Accounts Payable Specialist, you will play a critical role in maintaining the financial health of the organization by ensuring all financial obligations are met and all payments are properly recorded. You will be responsible for reviewing, reconciling, and assisting in the payment of bills in a timely manner.

Pay Range: $28.00 - $35.00 per hour

Responsibilities include but not limited to: 

• Process accounts payable invoices & credits and ensure the accuracy of data input.
• Check accounting software for any duplicate postings or payments.
• Facilitate the payment of invoices & communicate with a controller on upcoming invoices.
• Process, issue & match purchase orders in accordance with company policies and procedures.
• Investigate and resolve invoice discrepancies and issues.
• Maintain vendor profiles and respond to vendor inquiries.
• Prepare 1099s annually, including the collection of W9s from new vendors & updating old ones.
• Prepare and maintain reports as needed.
• Assist with month-end and year-end close processes.
• Maintain a vendor aging report, ensuring all invoices & credits are accurate.
• Continually update job knowledge by participating in educational opportunities.
• Verify employee expense reports are coded accurately and include all required documentation.
• Provide administrative support to the accounts payable department as needed.

• Working knowledge of the company’s operations and GL Accounts.
• Demonstrated understanding of accounting software, Excel & Google Workspace.
• Strong organizational and planning skills and ability to multitask.
• Demonstrated willingness to learn.
• Knowledge of Accounting Principles and A/P Processes
• Attention to detail, high level of accuracy, and ability to understand the purpose of a task.
• Strong communication skills: verbal, listening & written
• Ability to maintain discretion and confidentiality at all times
• Ability to work independently and take initiative
• Valid driver’s license to fulfill bank deposits

Preferred Qualifications 

• 2-3 years of accounts payable or general accounting experience
• Experience with Sage Intacct & Beanworks
• Associate or bachelor’s degree in accounting or related field preferred
• Ability to communicate with all levels and all departments effectively

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Wellness Resources