Community College Program Assistant

Job Description and Duties

Under the guidance of the Dean of Economic & Workforce Development, the Community College Program Analyst (CCPA) collaborates, coordinates, and supports the Division to perform varied and complex technical analytical assignments to achieve program objectives within the Workforce and Economic Development Division related to the following areas: fiscal and data analysis, and program monitoring and evaluation. This position also works to support the assigned regional portfolio work. As part of a team, the incumbent conducts day-to-day activities, tasks and work pertaining to the oversight and management of a regional portfolio that includes all programs within the WEDD division (Apprenticeship, Adult Education, EWD, SWP, SWP K12, Nursing, Perkins, and other related projects within the assigned region), including but not limited to providing technical assistance to grantees, reporting and identifying opportunities to work collaboratively with other divisional and cross divisional efforts. This will entail analyzing data regarding grantee performance and efficient use of funding; implementation of RFA and grant activities, gathering data and drafting reports, including developing charts, tables and spreadsheets as needed for analysis of program performance; conducting research related to program legislation; developing communications regarding required reporting or guidance for the field; conducting grant competitive processes; developing resource documents, such as briefing documents, and supporting the Dean and the assigned team on processes that maximize the Division and CCCCO to further the Vision 2030 goals.

Interested candidates may view and take the eligibility exam by clicking 2PBCM.PDF (ca.gov)

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Employee must reside in CA for a job appointment.

This position has a hybrid work setting, including telework. The amount of telework is at the discretion of the Department and based on the Chancellor’s Office’s evolving telework policy. The Chancellor’s Office supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to the headquarters office in Sacramento if an urgent need arises.

You will find additional information about the job in the .

Working Conditions

Ability to use a computer workstation and office machines for an extended period of time.

Work in a climate-controlled, open office environment under artificial lighting.

Exposure to computer screens and other basic office equipment.

Periodic presentations will be required.

Ability to effectively work in a hybrid work setting within the state of CA.

Hybrid work setting provided.

Special Requirements

A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manger to better assess your qualifications for this position. The SOQ demonstrates your ability to present information clearly and concisely in writing. The SOQ should include responses to the desired qualifications listed below. A resume or cover letter will not be considered a substitute for the required SOQ. Each response within the SOQ must include reference to the correlating number and/or question. Maximum of two pages in length, single spaced.

1. Tell us about your previous experience in managing budgets, including grant management, general or special funds, federal funds and any other relevant funding sources to support your department. How did you remain organized to ensure invoices and funding metrics were successfully addressed?

2. Describe your experience interacting with administrators and stakeholders from various organizations. What techniques have worked well, and what lessons were learned?

3. Describe your experience in adult education or in community college noncredit programming and connecting or developing workforce training opportunities to meet labor market needs in the 21 st century California workforce.

Please do NOT add any confidential information to your application or supporting documentation such as: social security number, date of birth, disability information, LEAP status, examination scores, pictures, etc.

When submitting supporting documents, PDF file format is preferred.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Proficiency in the application of organizational, and project management techniques as they relate to workforce training programs and other areas of career education and workforce and economic development is necessary to be successful in this position. The CCPA is expected to work and think independently and strategically while ensuring high quality work, take initiative on assignments, to act with unquestionable integrity, professionalism, and ethics, and to work collaboratively to advance the goals of the division, the agency, and the Board of Governors.

1. Experience working with registered apprenticeship programs

2. Experience working with contract education

3. Invoicing other related fiscal experiences

4. Grant involvement

5. Experience working with students and faculty

6. Ability to successfully interact with statewide stakeholders and administrators

7. Strong presentation skills

8. Detail-oriented

Benefits

Chancellor's Office team members are eligible for a number of benefits. Health benefits and leave programs are available for most team members.

• Telework Schedule Options
• Tuition Reimbursement up to $1500 for eligible employees
• Transfer, Training and Advancement Opportunities
• Discounted Public Transit
• CA State employees receive numerous discounts through the Employee Assistance Program (EAP).

For more information about state employee benefits, please visit the California Department of Human Resources (CalHR)’s website:

Additional Information

Applications submitted without a Statement of Qualifications (SOQ), verification of education, and resume will be considered not interested in this position. Applications without a clearly identified SOQ or a SOQ that does not address the topics requested will be considered not interested in this position. Resumes and cover letters do not take the place of the SOQ.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) provides detailed information about your experiences and allows the hiring manager to better assess your qualifications for this position. The SOQ demonstrates your ability to present information clearly and concisely in writing.

  Please see the Special Requirements section of this job advertisement for specific SOQ requirements.

  Other: You must provide a copy of your degree or transcripts if you’re basing eligibility on education.