Office Administrator - Partnerships

Would you like to have meaningful work with an employer that values work-life balance, and colleagues that are all-in, big hearted and solution focused? If so, then SFBFS might be the employer for you!

No phone calls please.

Sacramento Food Bank & Family Services (SFBFS) welcomes people of all backgrounds and circumstances, providing a judgement-free zone for individuals and families throughout Sacramento County. A staff of more than 80 and several thousand volunteers take our mission of fighting food insecurity one step further by offering education and support for families wanting to shape their best tomorrow. More information is available at

POSITION DESCRIPTION

The Office Administrator – Partnerships coordinates Partnerships team office activities and provides administrative support to ensure effective engagement between Partnerships team members, community members, partner agencies, and other Sacramento Food Bank & Family Services (SFBFS) staff. SFBFS’ Partnerships department is comprised of three highly collaborative teams that work together to improve food access for Sacramento County residents by supporting a network of 110+/- community-based partners, including food pantries, congregate meal sites, faith-based organizations, and local housing complexes. This role is central to maintaining organized systems; managing high-volume communications; creating and maintaining agency files; tracking compliance documentation; and supporting grant deliverables and reporting. The Office Administrator – Partnerships also coordinates and assists with Partner Agency meetings, trainings, and community outreach events.

The Office Administrator-Partnerships will perform the following job functions (including but not limited to):

• Manage high-volume of incoming calls and shared email inboxes; including triage, prioritization, and routing inquiries appropriately, as well as several other administrative tasks, compliance functions and grant/program support.

• Serve as a primary point of contact for partner agencies and community members who call with inquiries for the SFBFS’ Partnerships team, and delivering outstanding customer service.
• With support from the Director of Programs, develop, maintain, and improve digital and physical filing systems to ensure efficient recordkeeping and prepare and edit professional correspondence, reports, spreadsheets, and presentations using Microsoft Office applications.
• Coordinate calendars and logistics for Partnerships meetings and trainings.
• Support the main campus as back-up receptionist and phone coverage – as needed
• Other duties as assigned

SKILLS REQUIRED

• Minimum of 5 years of administrative support experience.
• Demonstrated experience managing high-volume communications and proven capacity to prioritize multiple concurrent priorities.
• Experience tracking compliance documentation, contracts, regulatory requirements, or similar administrative systems.
• Experience supporting grant tracking, reporting deadlines, performance metrics and reporting or similar activities.
• Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).
• Valid California driver’s license and insurance.

POSITION DETAILS

• Full Time, non-exempt position (M-F), Main campus location
• May include nights, weekends and holidays as required
• Comprehensive benefits including medical/dental/vision/life/AD&D/LTD/retirement and more
• Pay range: $28.00 to $31.25 per hour/depends on experience

Applicants must submit resume, cover letter, SFBFS’ employment application (Found here:
) which should include three professional references to
[email protected] for consideration. No phone calls please.