Executive administrative Assistant

Job Description

Job Description

Executive Assistant needed for busy company in Calabasas. Assisting the CEO, you will play a key role in supporting the CEO by managing daily operations, coordinating communications, and handling high-level administrative tasks. Working closely with internal teams and external partners, you will ensure the CEO’s time is optimized and priorities are met, enabling effective leadership and strategic decision-making across the organization.
Essential Job Functions:
• Maintain confidentiality and exercise sound judgment in all communications
• Manage the CEO’s calendar, prioritize meetings, and coordinate logistics
• Arrange complex travel itineraries (domestic/international) and prepare detailed agendas
• Draft and edit business correspondence, reports, and presentations
• Take meeting notes, track action items, and support project follow-through
• Conduct research and compile briefing materials for internal and external meetings
• Act as a liaison between the CEO and staff, clients, and vendors
• Create polished documents in Word, Excel, and PowerPoint
Experience:
• 2–5 years of experience supporting a senior executive, preferably a CEO or founder
• Background in a fast-paced, dynamic environment (startup, security, legal, or operations a plus)
• Experience handling confidential materials and working with high-level stakeholders
• Comfortable managing executive communications and preparing professional business documents

Contact Lois Martin AppleOne Thousand Oaks

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1016

Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.